Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Prairie View A&M University

Department

Housing & Residential Life

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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This position will handle the daily operations of the Housing and Residence Life office as well as daily administrative support for the AVP, Director and Coordinator.

The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position. 

Responsibilities:

• Oversees the daily operations of the Administrative Housing Office. Daily operations including, but not limited to, scheduling appointment, coordinating meetings, coordinating travel arrangements and prepares itineraries, and other special events, corresponding with outside entities as being the primary facilitator of communicative with the Administrative Office Staff (AVP, Director, Coordinator).

• Prepare agendas and compile data for meetings, Assist with appropriate public space reservations, type and proofread letters, memos, work request, duty and training schedules, staff rosters, and all other reports, forms and documents necessary in the Administrative Office. Provide daily administrative support to and assist with projects and departmental committee work. Serve on department, division and University committees. Participate in workshops and trainings as needed. May participate in the hiring, training, and supervision of student workers and support staff.

• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.

• Work in conjunction with other Housing and Residence Life and University staff offices to handle customer complaints and emergencies. Greet visitors, answer telephones, screen calls and take messages.

• Distribute fliers and information to residence halls. Responsible for distribution of department inter-campus mail. Distribute office mail and process as appropriate. Provide excellent customer service to various University community members. Answer customer questions appropriate. Services as a resource to students and families, during summer school, new student conferences, and continuing education conference guests regarding locations of building and programs.

• Performs other duties as assigned.

Required Education and Experience:

• High school diploma.

• Four years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Strong interpersonal and organizational skills.

• Ability to work with sensitive information and maintain confidentiality.

Job Posting Close Date:  

• 05/03/20