University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title: Administrative Assistant III

Position #00808045 – Requisition #39664

Job Summary:

The University of Colorado Denver | Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This full-time, University Staff (non-classified) position is responsible for high-level administrative support in the Department of Anesthesiology. Responsibilities for this position include assisting the Pediatric Division Administrator, Pediatric Clinical Program Manager, pediatric clinical faculty, and clinical programs.  This involves providing support to the Pediatric Clinical Administrative Team on a variety of tasks including, but not limited to, managing and coordinating adult clinical faculty calendars, scheduling meetings, office supply ordering, assisting with travel arrangements and travel reimbursements, assembling and collating documents, and other administrative office needs. The individual in this position will work both independently and in collaboration with faculty and program leadership. Specific priorities and duties of this position may change as the operational structure and administrative needs evolve. In addition, this position will provide cross coverage for other administrative staff positions as needed.

Knowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable. The individual in this position will work in a self-directed manner exercising excellent prioritization, communication, and customer service skills. The selected candidate must possess the ability to successfully manage competing and changing priorities. An individual with solid business/academic/clinical administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our department.

Key Responsibilities:

• Work with a team of administrative professionals to support clinical faculty.  This work includes, renewing annual memberships, calendar management and organizing faculty meetings.

• Process office supply and/or education material orders as needed.  Monitor and maintain office inventory, reordering when necessary.

• Provide support to the Pediatric Division Administrator, Pediatric Clinical Program Manager,(s) and faculty, to include scanning documents, developing correspondence, travel coordination, and additional administrative duties as they come up.

• Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures which will include but is not limited to, submitting Travel Reimbursement and Credit Card Reconciliations for adult clinical faculty, and others as needed/requested.

• Exercise a high-level of discretion regarding confidential department matters, examples include, but are not limited to personnel issues and knowledge of educational data.

Work Location:

Onsite to Hybrid – this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months and upon supervisor’s determination, the role will be considered for a flexible hybrid work sched