DOC Confidential Assistant to Manager of Labor Relations

Job Requisition ID: 53754 
Closing Date: 03/10/2026 11:59PM
​Agency: Department of Corrections
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary is $6,242 a month. Full Range $6,242- $7,231 a month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Serves as a driven, detail-oriented Confidential Assistant supporting statewide Labor Relations operations. Independently manages grievance and arbitration processes by researching labor agreements, compiling case files, coordinating witnesses, and preparing documentation for Unfair Labor Practice responses. Acts as liaison between the Agency, Illinois Department of Central Management Services (CMS), AFSCME, and correctional facilities statewide to ensure compliance and timely case resolution. Requires strong organizational skills, sound judgment, and the ability to work independently while handling sensitive, high-priority matters with discretion.  We encourage all qualified applicants to apply.

Essential Functions

• Serves as confidential assistant in gathering information to complete statewide projects.
• Provides advice and consultation to labor administrators, facility management (Chief Administrative Officer), facility labor liaisons and hearings officers with regard to level of discipline imposed on rule violations, contract interpretation, employee review hearings, labor agreements, grievance resolutions and arbitration decisions.
• Schedules witnesses and prepares investigations for impending arbitration cases.
• Researches Unfair Labor Practice suits filed against the Agency and submits all supporting documentation as part of Management's response.
• Delegates and reviews 3rd level grievance documentation requests to Wardens and Supervisors' reviews grievance documentation submitted by facilities prior to being heard on the 3rd level grievance agenda.
• Composes and edits complex correspondence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers at least three (3) years of experience implementing personnel and labor relations policies and practices.
• Prefers at least three (3) years of working with and maintaining confidential information.
• Prefers at least three (3) years of working experience in a correctional and/or similar like setting.
• Prefers at least three (3) years of experience interpreting labor agreements.
• Prefers at least three (3) years of professional experience reviewing grievances or internal complaints to determine distribution methods.
• Prefers at least two (2) years of professional experience creating and maintaining an electronic information database to track data and monitor trends.
• Prefers at least two (2) years of professional experience responding verbally and in writing to external and internal inquiries.
• P