Coordinator, Talent & Programming

Job Title

Coordinator, Talent & Programming

Job Description

About The Position | Major goals and objectives and location requirements

This role supports the Associate Director, Talent & Programming in the planning and execution of programming, talent management and seminar logistics for the Food & Wine Classic in Aspen and the Food & Wine Classic in Charleston, while also supporting additional event initiatives across the events marketing team as needed.

The coordinator manages the detailed logistics that bring world-class Food & Wine Classic programming to life - from travel and accommodations for chefs and beverage experts to overseeing the behind-the-scenes planning of cooking demonstrations and beverage seminars. Working closely with internal teams and external partners to ensure programming is executed seamlessly.

The ideal candidate is highly organized, thrives in a fast-paced environment, enjoys managing multiple moving pieces simultaneously, and has a passion for hospitality, food & beverage, and live events.

Hybrid 3x a week- (New York) 

In-office Expectations: This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

About The Team | The Team and/or Brand.

The Event Marketing team produces premier culinary and lifestyle experiences, including the Food & Wine Classic in Aspen, the Food & Wine Classic in Charleston, Food & Wine Best New Chefs, and other premium experiences across the food, drink, and lifestyle categories. 

We are a small, collaborative, and highly effective team that works closely together to deliver best-in-class experiences.

About The Positions Contributions:

Weight % Accountabilities, Actions and Expected Measurable Results

• 25%:  Coordinate talent logistics, including travel, accommodations, transportation, itineraries, weekend schedules, and on-site hospitality

• 25%:  Manage logistics for cooking demonstrations, beverage seminars, and event programming, coordinating operational details from planning through on-site execution

• 20%:  Serve as primary point of contact for talent, talent representatives, and external partners, providing clear communication and timely follow-through throughout the planning process

• 15%:  Partner cross-functionally with the broader event marketing team to support planning and on-site execution across event projects

• 15%:  Support the event marketing team with contracts, budgets, research, project tracking, records, and databases

The Role’s Minimum Qualifications and Job Requirements:

Education:

• Bachelor's degree in Hospitality, Event Management, Marketing, Communications, or a related field, or equivalent professional experience.

Experience:

• 1-2 years of experience in events 

• Experience in hospitality, food & beverage, or premium events is preferred

• Experience coordinating multiple stakeholders or supporting talent management is a plus

Specific Knowledge, Skills, Certifications and Abilities:

• Strong project management skills with exceptional follow-through and accountability

• Excellent organizational skills and attention to detail

• Ability to manage multiple priorities, deadlines, and projects simultaneously

• Excellent written and verbal communication skills, with confidence interacting with high-profile talent and external partners

• Comfortable managing detailed logistics, spreadsheets, databases, and project trackers

• Proactive problem solver who remains calm and adaptable in a fast-paced environment

• Ability to work independently while contributing to a collaborative team

• Flexibility to work evenings, weekends, and travel as needed

This role could be a great fit if you:

• Have a passion for hospitality, food & beverage, restaurant, wines, spirits, and culinary culture

• Enjoy working behind the scenes to create exceptional guest experiences

• Thrive on coordinating complex logistics and managing multiple moving pieces

• Are excited by the opportunity to work with renowned chefs, beverage experts, and leading hospitality