Executive Assistant/HR Administrator/Events Coordinator

About Us

J.W. Pepper was founded in 1876 and is the world’s largest retailer of sheet music, with a particular focus on the K12 education market, offering over 1.2 million products on our website from over 1,000 suppliers. The company is headquartered in Exton, PA, with a large distribution facility in Atlanta, GA.

Position Summary

This hybrid role supports executive leadership, manages essential HR functions, and plays a key part in planning company events and celebrations. The ideal candidate thrives in a creative environment, enjoys working with people, and brings strong administrative and organizational skills to the table.

Responsibilities

Executive Support

• Manage executive calendars, schedule meetings, and coordinate travel.
• Prepare presentations, reports, and meeting materials.
• Serve as a liaison between executives, staff, and external partners.
• Maintain confidentiality and handle sensitive information with professionalism.
• Support special projects related to music publishing, licensing, and operations.

HR Administration

• Assist with onboarding/offboarding, employee documentation, and HR compliance.
• Assist with Payroll processing when needed.
• Maintain accurate employee records and support benefits administration.
• Coordinate performance reviews, training sessions, and internal communications.
• Respond to employee inquiries and help foster a positive workplace culture.

Event Planning & Culture

• Plan and execute company events, including holiday parties, team-building activities, product launches, and industry-related celebrations.
• Manage event logistics: venues, catering, décor, entertainment, and vendor coordination.
• Develop creative ideas to strengthen employee engagement and company culture.
• Track event budgets and ensure cost-effective planning.

Requirements

• 3+ years of experience as an Executive Assistant, HR Coordinator/Administrator, or similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, professionalism, and emotional intelligence.
• Proficiency with Microsoft Office and HRIS systems.
• Event planning experience strongly preferred.

Benefits

• Competitive salary
• Health, dental, and vision benefits
• Paid time off and holidays
• 401(K) Entry after 6 months
• Opportunities to work in a creative, music-focused environment
• A collaborative team that values innovation and culture
• Fun Company Culture