Executive Assistant / Personal Assistant

Workrise is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world’s leading energy companies and their suppliers to work better, together. 

Learn more about how Workrise is equipping everyone in the energy ecosystem to operate with greater speed and efficiency at workrise.com.

We are hiring a highly organized, proactive, and adaptable Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role requires a high level of discretion, excellent communication skills, and the ability to thrive in a dynamic and fast-paced environment. The ideal candidate is based in Austin, TX, and has a flexible schedule to accommodate in-office presence an average of three days per week.

What you’ll be doing:

• Executive Support:
  
  • Manage the CEO’s complex calendar, scheduling meetings, travel, and appointments with efficiency and foresight.
  • Assist in the planning and directing of meetings and events (i.e., executive leadership off-sites, Board of Director meetings, dinners hosting external executives)
  • Assist in oversight of office management, All Hands, Fireside Chats, partner with internal communications and marketing for broader employee communications, ensure calendar of events are in sync to
  • remove duplication of events, etc.
  • Act as a gatekeeper, prioritizing incoming requests, correspondence, and tasks.
    Prepare and organize documents, presentations, and reports for meetings.
  • Handle confidential information with utmost discretion.
  • Serve as a liaison between the CEO and internal/external stakeholders. 
  • Adapt to evolving business needs and take on additional responsibilities as required.
  • Maintain a flexible and willing attitude when interacting with and supporting other executives. 
• Personal Support:
  
  • Assist with personal scheduling, errands, and household management as needed.
  • Coordinate personal travel, accommodations, and reservations for CEO and family.
  • Manage expenses and process reimbursements for both business and personal expenditures.
    Oversee special projects and other ad hoc requests.
• Customer Events
  
  • Interface with key internal and external business partners and other cross-functional departments in the production and execution of various projects and deliverables
  • Responsible for planning, executing small and large customer events.  From coordinating internal and external partners and logistics to assisting in negotiating contracts and maintaining budgets, the role
  • coordinates every aspect of event planning and execution. 
  • Exceptional project management skills, strategic thinking, and strong communication abilities are essential for success 

Experience and Education Requirements:

• Associate degree in Finance, Communications, Business or equivalent relevant work experience
• 5+ years of combined experience in an executive assistant or similar role, preferably supporting C-suite executives.
• Ability to prioritize and maintain flexibility in a fast-paced, ambiguous and dynamic start-up environment
• Highly organized with strong attention to detail
• Strong project coordination skills
• Highly proficient with Google Suite, and various office systems
• Excellent verbal and written communication skills.
• Ability to handle any and all confidential data and maintain confidentiality
• Thoughtful and a positive attitude in an environment with demands, deadlines and varying personalities.
• Proactive mindset with the ability to anticipate needs and find solutions.
• Willingness to adapt to a dynamic work environment and occasional after-hours support.

Essential Job Functions:

• Regular, on-time attendance
• Ability to work remote / hybrid
• Ability to communicate effectively
• Ability to use office equipment such as a computer, copier, and telephone
• ​​Ability to use office computer programs such as e-mail, Google Docs, Google Sheets, Microsoft Word, PowerPoint and Excel

More than a job:

Between now and 2050, global energy demand is forecasted to rise nearly 50%, which is a staggering number. With every step forward - AI, electrification, you name it - that bar may still get higher. Workrise is uniquely positioned to empower the biggest industry in the world to work smarter - and move faster - in the race to rise to this challenge. The world depends on it.

We recognize that making an impact matters to you and we believe in providing an enviro