Ulspira Administrative Coordinator

R10072954 Ulspira Administrative Coordinator (Open Date: 08/01/2025)

Location:

Plumsteadville, PA (SGHCLS) - Healthcare - TGM - Therapeutics

How will you CONTRIBUTE and GROW?

The coordinator is in charge of managing the full procure-to-payment cycle, including creating purchase orders, ensuring supplier payments, and tracking shipments, while also serving as the primary supplier contact for invoices and logistics. This role is crucial for inventory management, involving daily tracking, setting purchase limits, and conducting cycle counts, along with preparing outgoing shipments and developing KPIs for lead times and maintenance. Additionally, you'll support the commercial team by managing leads, ensuring accurate customer invoicing, tracking receivables and commercial KPIs, handling customer complaints, and organizing tradeshow logistics with marketing. This multifaceted position requires strong attention to detail, problem-solving, and communication skills

ESSENTIAL DUTIES AND ACCOUNTABILITIES TO BE EXECUTED IN THE USA AND CANADA

Operations

• create purchase request and purchase order in the system according to need

• ensure payment of suppliers

• follow up PR and POs from emission until the item arrives in stock

• ensure demo material and other shipments are fully complete and ensure that they were sent correctly

• be the touchpoint of suppliers (ALC, iNOsystem, Galamed and others) for invoices, payments, PO tracking, lead time negotiation, chose logistic method

• prepare shipments that leaves Ulspira dedicated facilities (like Lab in SMP - AT04)

• create and measure KPIs of lead time for all orders

• create and measure maintenance KPIs

• enter in SAP details of all maintenance done per device

• track daily inventory, setting purchase limit for orders

• perform inventory cycle counts at specified intervals

• comply with all applicable facility guidelines and procedures

Others

• work closely with the commercial team to input lead information in the system (salesforce or google sheet), organizing the information.

• ensure customers are being invoiced correctly and follow up receivables with internal Airgas teams

• create and measure commercial KPIs (salesforce effectiveness)

• create and measure KPIs for complaints from service and clinical team, ensure RAC are done, documented and analyze trends to capture recurrent issues

• create customer accounts

• organize the logistics for tradeshows with marketing

• attention to detail, problem solving and communication skills

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Are you a MATCH?

Duties listed below are representative of the knowledge, skill, and/or ability required to fulfill this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• requires bachelor degree

• strong analytical background 

• 2 to 4 year degree or equivalent experience preferred, High school diploma or equivalent mandatory.

• Strong customer service orientation skills to act as a single source for all customer requirements.

• Self-motivated 

• Advance knowledge of Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) and SAP

• Nice to have Powerbi skills

• Highly organized to keep record of documentation

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and ability to compute rate, ratio and percentages  

COMMUNICATION and/or CRITICAL THINKING SKILLS: 

• Data driven mindset

• Manage personal efficiency and competing priorities.

• Ability to create, read, analyze, and