Assistant Contract Support Specialist

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is currently seeking to hire an Assistant Contract Support Specialist to join our team and provide essential support for multiple transportation and infrastructure projects in the Fort Myers, FL area. In this role, the selected candidate will assist with a wide range of contract administration and project documentation tasks, including reviewing contractor submittals, preparing and maintaining project records, and monitoring compliance with FDOT standards.

Responsibilities include but are not limited to:

• Coordinates with Project Managers and IT/Records Management on the proper methods of protection for project records and makes recommendations on media, rotation, procedures, and archival standards
• Understands project needs and determines proper resources and tools required for successful project execution
• Evaluates external tools, resources, and software platforms to enhance contract administration efficiency
• Prepares statistical reports on usage, efficiency, and performance metrics for project documentation and contract management
• Proactively identifies opportunities for improvement, cost savings, and process optimization across multiple projects
• Analyzes and selects appropriate information services and management systems to support contract administration
• Maintains and organizes contract documents, submittals, and project correspondence in accordance with company standards and client requirements
• Assists in tracking contractor compliance with contract terms, specifications, and FDOT regulatory requirements
• Supports the preparation and processing of change orders, contract modifications, and supplemental agreements
• Answers correspondence on special reference subjects and provides administrative support to project teams
• Selects and orders new resource materials, office supplies, and documentation systems as needed
• Attends project meetings and prepares meeting minutes, action item summaries, and distribution documentation
• Performs data entry and database management tasks to maintain accurate project records and contract information
• May be designated according to specialized functions within contract administration or project support
• Under direct supervision, interacts with professional and technical staff, contractors, and clients to accomplish assigned objectives
• Receives guidance on new aspects of assignments and participates in professional development opportunities

Qualifications

Minimum Requirements:

• BS Degree plus none, or AS Degree plus 2 years of related experience, or High School Diploma plus 4 years of related experience 
• US Citizenship is required due to the projects associated with this position
• Valid US Driver’s License required to visit project sites, clients, and other AECOM offices. As a condition of employment, selected candidate must pass a Motor Vehicle Records review

Preferred Qualifications:

• CTQP Final Estimates Level I
• Understand which surfaces are needed from the designer
• Understand the survey data from the field
• Prepare the survey data as needed for use in the software
• Generate accurate earthwork quantities from the software

Additional Information

• Sponsorship for US employment authorization is not available now or in the future for this position

• Relocation is not provided for this position 

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office loc