Administrative Manager - Center for Interventional Cardiovascular Research and Clinical Trials

We are seeking a highly organized and proactive Administrative Manager to support the Director of the Center for Interventional Cardiovascular Research and Clinical Trials. This role is for a fast learner and critical thinker who thrives in a dynamic, team-oriented environment. The successful candidate will manage complex scheduling, communications, and operations, ensuring seamless coordination across clinical, academic, and administrative functions.

This position requires exceptional professionalism, teamwork, and problem-solving ability, with the capacity to anticipate needs, streamline processes, and enable the Director to focus on strategic priorities.

Executive and Administrative Management

• Serve as the primary point of contact and strategic partner to the Director, managing day-to-day priorities and workflow.
• Oversee a highly complex calendar of meetings, conferences, travel, and speaking engagements; ensure all materials, logistics, and briefings are prepared in advance.
• Screen and prioritize communications, independently resolving routine matters and escalating urgent issues appropriately.
• Coordinate travel logistics and prepare comprehensive itineraries, reimbursements, and expense reports.
• Maintain up-to-date documentation including CVs, disclosures, contracts, and grant materials.
• Prepare materials for recommendation letters, and other projects for the Director

Operational Coordination

• Facilitate communication and collaboration across clinical, research, and administrative teams.
• Lead planning and execution of high-profile events such as forums, conferences, and seminars.
• Develop efficient administrative systems and processes to support departmental goals.
• Oversee vendor procurement and contract renewals, ensuring timely execution and compliance.
• Maintain confidentiality and professionalism in all interactions with patients, physicians, and institutional partners.

Project and Information Management

• Support key initiatives including grant submissions, special projects, and academic deliverables.
• Track timelines, deliverables, and milestones to ensure accountability and follow-through.
• Prepare polished correspondence, presentations, and meeting materials for internal and external stakeholders.
• Train and mentor administrative support staff as needed.
• Performs other related duties.

• Bachelor's degree in business related field. Master's degree preferred.
• 5+ years of related business experience with competency in applying general personnel practices, accounting and budgeting principles and coordination of one or more major administrative functions; Minimum 3–5 years of experience preferred supporting senior executives, preferably in healthcare, academic medicine, or research.
• Proven ability to manage multiple priorities in a fast-paced, high-stakes environment with accuracy and discretion.
• Exceptional written and verbal communication skills; able to synthesize complex information and represent the Director with professionalism.
• Strong organizational and time-management skills with a keen attention to detail.
• Demonstrated problem-solving, critical-thinking, and independent-decision-making abilities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with database systems and digital workflow tools.

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an