Job Title:

Senior Administrative Assistant - Generation Sector

Location:

Charlotte, NC

Job Summary and Description:

The Senior Administrative Assistant for the Generation Sector provides comprehensive administrative support to two executives and the sector leadership team. The role partners with the sector operations managers, other divisions/departments and external contacts, including EPRI’s members.

Key Responsibilities

• Interface with staff as required to ensure communications to and from the executives are transmitted and received promptly

• Handle details of a highly confidential and critical nature

• Schedule executive's appointments and maintain up-to-date calendar. Exercise discretion in arranging executives’ schedules. Determines time and place of meetings, has input to agenda, and may recommend attendees. Conduct follow-up (verbal/phone/email) for the executives with minimum instruction.

• Support administrative needs of executives’ direct reports

• Work collaboratively with sector operations and support teams and other internal groups

• Provide administrative support including word processing, slides and presentations, and developing and producing reports

• Develop and maintain digital file systems

• Track and follow up on various action items to ensure schedules and due dates are met

• Coordinate calendars to manage priorities and avoid conflicts

• Attend meetings to record details and compile, transcribe, and distribute meeting minutes

• Coordinate travel arrangements and logistics. Determine itinerary and helps evaluate most cost effective and efficient travel vendors.

• Efficiently organize large meetings, either independently or as part of a team. Responsible for selecting venues within company guidelines; negotiating rates and arrangements with vendors (hotels, caterers, travel agencies); ensuring all meeting materials, presentations, and activities are well-coordinated; and maintain meeting budgets.

• Effectively track financial and budget information

Education and Experience

• Three to five years of experience as a secretary/administrative assistant is required

• High School Diploma required 

Skills and Attributes:

• Energetic professional with ability to work with technical and operations staff, external stakeholders, and executives

• Ability to quickly grasp the in-depth knowledge of EPRI's operations, policies, and procedures

• Ability to handle confidential information with discretion

• Strong organizational and planning skill including managing files and records

• Ability to manage multiple priorities effectively

• Strong interpersonal and group communication skills

• Proficient with Microsoft Word, Excel, PowerPoint, Outlook, and Copilot; proficient with scheduling and operating digital meeting platforms

• Excellent oral and written communication skills

• Flexible in approach to work environment and job responsibilities

The salary range for this position is $53,200 USD to $66,150 USD annually.

This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.

This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).

EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.

EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled

Together . . . Shaping the Future of Energy.

www.epri.com