Academic Administrative Assistant

 

Job Title: Academic Administrative Assistant

Department: Music

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1890 Hours per year
• 12 Months per year
• 37.5 (32.5 in summer) Hours per week (Estimated)

About Us

At Colorado College, 2,300 students learn and live on our beautiful 99-acre campus in downtown Colorado Springs. We attract top students seeking new perspectives with an array of experiential learning opportunities possible only in an immersive learning environment. Here, students take only one class at a time to facilitate deep exploration of a topic. We call this the Block Plan. This unique approach allows members of our campus community to share a rhythm of experience as we work together to fulfill our mission. 

Job Summary

In this role, you will oversee the public relations activities of the department, coordinate all aspects of the lesson registration process, and provide general administrative and office support to students, faculty, and staff within the music department. Additionally, you will extend your support during the Summer Music Festival, ensuring smooth operations and effective communication throughout.

Responsibilities

• Events Support and Publicity: Coordinate promotion of concerts and other programming with departmental production team, including design of posters and programs, social media, newsletters, website updates, and other marketing communications to optimize engagement.
• Private Music Lesson Administration: Manage registration for 250+ students each semester, coordinating enrollment management, student financial aid, and instructor payroll while maintaining FERPA compliance.
• Departmental Support: Perform general administrative duties, including managing facilities requests, office supplies, master schedule, answering phones, greeting visitors, and assisting faculty.
• Summer Music Festival Support: Contribute to administration of Summer Music Festival, serving as a point of contact for attendees and guest artists as well as creating programs and other publicity for events.

Minimum Qualifications

Some college/associate degree plus a minimum of two years of related experience to include event scheduling and promotion; Experience in musical settings in roles such as, but not limited to, performer, educator, or patron with ability to demonstrate musical literacy; proficient with computer software to include Microsoft Office Suite; experience in a position that requires excellent written communication skills.

Preferred Qualifications

Bachelor’s degree; Experience with website content management systems and email marketing platforms, Canva, Adobe Photoshop, InDesign, AdobeSign; Familiarity with standard practices for naming and organizing musical works and performers across a range of traditions; Copyediting and/or experience proofreading documents for public distribution.

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. 

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Application Instructions

• Application Deadline: Continuous Recruitment - for full consideration, apply by: May 9, 2025
• This position is not eligible for visa sponsorship.  

Anticipated Hiring Salary Range:

• $20.44 to $24.31 per hour 

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request an accommodation in order to apply