Executive Assistant, Film Business

<p>We are seeking an experienced Executive Assistant to support two senior executives in our Film business. This role is ideal for someone who thrives in a fast-moving environment, exercises excellent judgment, and can keenly manage competing priorities while maintaining a high-level of professionalism and discretion.</p> <p>The Executive Assistant will serve as a trusted partner to the executives, providing strategic administrative support, driving coordination across stakeholders, and ensuring day-to-day operations run smoothly. This is a NY-based, in-person role that will work closely with a collaborative team of executive support professionals.</p> <p><strong>Initial Responsibilities</strong></p> <ul> <li>Provide high-level administrative and operational support, including complex calendar management, meeting coordination, and ongoing prioritization of projects and initiatives</li> <li>Manage a high volume of scheduling requests and shifting priorities across internal and external stakeholders</li> <li>Coordinate all aspects of domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries</li> <li>Anticipate needs, proactively solve problems, and identify opportunities to improve processes and workflows</li> <li>Serve as a key point of contact between the executives and filmmakers, partners, industry professionals, investors, and other stakeholders</li> <li>Plan and execute logistics for meetings, business trips, off-sites, and special events</li> <li>Partner closely with coordinators, executive assistants, and cross-functional teams to ensure alignment across schedules and priorities</li> <li>Prepare, review, and process documents, contracts, expense reports, and other sensitive materials</li> <li>Track action items, deadlines, and key deliverables to ensure timely follow-through</li> <li>Compile briefing materials, presentations, and background information for meetings, speaking engagements, and special projects</li> <li>Build and maintain a strong understanding of key relationships across partners, vendors, and industry contacts</li> <li>Support occasional personal tasks and errands for the executives, as needed</li> <li>Take ownership of ad-hoc projects and requests, as needed</li> </ul> <p><strong>Qualifications</strong></p> <ul> <li>2+ years of experience supporting senior executives, preferably in fast-paced, high-growth environments</li> <li>Exceptional organizational skills and attention to detail</li> <li>Strong written and verbal communication skills</li> <li>Proven ability to manage multiple priorities, deadlines, and stakeholders with sound judgment and discretion</li> <li>Ability t