Senior Office Manager

<p>Welcome to our fabulous world. 🍴We are <em><strong>TheFork</strong></em>. Our mission is to <em><strong>bring happiness through amazing dining experiences,</strong></em> thanks to our 3 main products :</p> <p>📱 <strong>TheFork App</strong> : the restaurant discovery and booking app for every occasion</p> <p>🖥️ <strong>TheFork Manager</strong> : the tool to digitize restaurant operations and be in full control of your business</p> <p><strong>💳 TheFork Pay &amp; gift cards :</strong> the new and amazing dining payment experience</p> <p>Creator of a unique model that disrupted the restaurant industry 15 years ago, we are now the <strong>leading dining platform</strong> across Europe and Australia. We are experiencing an exciting period of growth, and we need the greatest folks onboard. Together, we will make our wildest dreams come true! We strongly believe that our mission can only be achieved if we also bring happiness to our working environment. We do this by providing a <strong>flexible, multicultural  and positive environment</strong> where each individual has the space to grow.</p> <p>We nurture this happy culture through our <strong>core values</strong>: We are better together -  We act like an owner - We genuinely care for our users and customers - We believe in transparency - We never stop learning - Speed wins</p> <p>Oh! And we are also part of the big Tripadvisor family ❤️</p> <p>With love,</p> <p>Your future buddies, the Forkies.</p> <p> </p> <p>Reporting to the Office Manager in TheFork, the Senior Office Experience Coordinator has a key role in the company to help with the office and work events organization and increase the employees’ satisfaction. We are looking for an enthusiastic, fun and amicable person that loves to work with people and has exceptional organisation and coordination skills.</p> <h3><u>Key responsabilities</u></h3> <ul> <li>Manage the reception, becoming the welcoming face to all our employees, clients and visitors and will liaise with staff and suppliers.</li> <li>Overseeing and handling of installation, equipment, providers of office material, cleaning service, catering services, etc.</li> <li>Maintaining proper stock levels</li> <li>Manage daily facilities and operations to ensure team satisfaction is at the highest level : <ul> <li>Solving or reporting issues as they arise</li> <li>Make internal processes more effective and efficient.</li> </ul> </li> <li>Taking care of the daily administration basics and financial reporting assisting the accountant with invoicing and to justify all purchases</li> <li>Management of relationships with vendors and service providers for the correct logistics of the office: Challenge and renegotiate providers rates regularly</li> <li>Be the expert for travel reservations for high management and understand and solve issues of our online platform for our office staff.</li> <li>Work closely with all the OfficeX team members of the other TheFork offices around the world to optimize the resources and procedures of the department and work on transversal department projects.</li> <li>Be a strong support for the Office Manager on corporate events: afterworks, team buildings, management seminars, global conventions, etc.</li> <li>Manage the Junior Office Manager of the Barcelona who will support you.</li> </ul> <p><strong>The icing on the cake?</strong></p> <p>You will have a real impact on the employees’ life in the office (more than 400 people). You will have your voice to implement new well-being initiatives to maintain good and sustainable working environment.</p> <h3> </h3> <h3><u>This job is for you if you have:</u></h3> <ul> <li>3 years of experience in the same position in a similar environment and similar sized company.</li> <li>A positive and friendly attitude</li> <li>An excellent time management skills and prioritise work</li> <li>An experience in the event organisation (and so have strong organisational and planning skills)</li> <li>Ability to develop effective working relationships with employees at all levels and<br/>good communication skills</li> <li>You are an attention to detail, proactive and problem solving person</li> <li>Autonomous in your work and you like to take initiatives</li> <li>Fluent in English and Spanish (Excellent written and verbal communication skills in both languages)</li> <li>Flexibility and ability to work in a dynamic and changing environment </li> </ul> <p><strong>What we offer you </strong> </p> <p><strong>😄 </strong>An awesome team (not everybody like our jokes, but we try our best) </p> <p>🏠 A Permanent contract (that can be useful in life) </p> <p>⚖️ Flexible working environment (2 days home office per week) </p> <p>💸 Competitive fixed salary, bonus and equity (yes, equity!) </p> <p>🍕 Lunch vouchers available for each working day (because yes, we like to try our best restaurants)  </p> <p>🌎 International teams - More than 30 nationalities and 16 offices worldwide </p> <p>🏳️‍🌈 Highly inclusive