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Executive Assistant to the Dean and Office Administrator
Dallas Theological SeminaryUnited Statesfull_timeVerifiedPosted 8 Oct 2025
💰 $42,000/yr
About the role
Job Details
Job Location Houston Campus - Houston, TXPosition Type Full Time, Salaried, ExemptSalary Range $21.63 - $21.63 HourlyJob Category On CampusDescription
Job Summary: Assistant to the Dean will assist the Dean of DTS-Houston by managing the implementation of the strategic plan for the campus. This position will supervise the Dean’s calendar for both internal campus responsibilities and external community matters. The Executive Assistant will also work with the Dean to manage expense approvals, facilitate meetings, prepare communications, and other related duties as determined by the Dean. The Office Administrator is responsible for providing a constant hospitable office presence and general organized coordination for the internal details of the DTS Houston office. Duties/Responsibilities: Assistant to the Dean- Assist the Dean in the building and sustaining of relationships with local alumni, ministry leaders, and donors.
- Effectively manage and prioritize the calendar, travels, meetings, and scheduling for the Dean. This may include meeting regularly for topics pertinent to the development of the DTS-Houston campus and southern region.
- Be available to draft and organize institutionally vital communication for the Dean. This can include MSAs, emails, marketing materials, and surveys to Students, Alumni, Friends, Church and Community Leaders and Partners
- Maintain comprehensive and detailed records of partnerships, office documents and regional data assessments of students, alumni and friends relating to the functioning of the region and Houston campus and the Dean’s position.
- Create and gather strategical data from alumni, friends, church, and parachurch relationships that create healthy awareness and partnership opportunities. Also, be available assist in assessing and categorizing collected data.
- Be available to assist the Dean in committees, projects, and partnerships needed for effective and consistent campus functioning.
- Create and organize events pertinent to Dean’s initiatives for alumni, church leaders, students and community.
- Support campus events being led by other staff, such as new student orientation
- Perform other related duties and projects as assigned by the Dean.
- Welcomes all incoming guests warmly, maintains the visitor log and notifies any/all employees of their appointment arrivals via Teams
- Provides hospitality and assistance for all professors/visiting professors
- Assists the Office Manager in maintaining all office inventory, making purchases, keeping administrative records, meeting minutes, and other duties alike
- Performs other general office tasks: Answering phone calls, responding to emails, and more
- Available to provide administrative assistance within reason, for other departments as needed with special events and or projects.
Qualifications
Required Skills/Abilities:- Excellent interpersonal and communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and problem-solving skills.
- Ability to prioritize multiple simultaneous tasks.
- Bachelor’s degree required.
- At least 2 years of experience serving in executive-level contexts.
- Proven ability to form and maintain relationships with key internal and external constituents.
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