Accounting Specialist - UIC Arctic Operations and Development

Overview

UIC Arctic Operations and Development is hiring an Accounting Specialist based in Anchorage/Barrow, Alaska. This role is responsible for preparing, verifying, and processing accounts payable and receivable invoices, as well as supporting general accounting functions and other assigned duties.

Responsibilities

Essential functions will include:

• Review inbox for invoices or other A/P or A/R related documents, determine course of action: payment process, seek authorization (coding) or distribute to appropriate accounting personnel, electronic depositing of checks, inputting batches into accounting system.
• Check email daily for invoices, past due statements, or other A/P and A/R documents requiring payment processing.
• Input and verify accounting codes with numerical accuracy on invoices against the chart of accounts.
• Process approved A/P invoices for payment to appropriate vendor and mail out.
• Process approved A/R deposits and invoices to appropriate customer, including water sales, car rental sales, gravel sales, and real estate rent.
• Send A/P and A/R transactions or documents to staff and vendors using fax, email, mail, or accounting software.
• Assist and coordinate monthly reconciliation of A/P and A/R transactions to the statement of accounts and agings.
• Print “AP Edit Reports” or other “AP Report Options” for GL transaction review of accounts upon request, and file.
• Other duties as assigned.

Knowledge and Critical Skills/Expertise:

• Math and reading comprehension.
• Time management and critical thinking.
• Active listening and learning.
• Strong communication skills.

Qualifications

Minimum Qualifications:

• Knowledgeable in Microsoft Excel, Word, Outlook, and SL Dynamic programs.
• Exhibits good communication skills in writing, verbally, and on the phone.
• Exhibits good 10 key calculator skills.
• Knowledgeable of accounting principles.
• Ability to multi-task, work under pressure, and meet deadlines required.
• Ability to maintain the highest confidentiality of all Company information.
• Ability to pass a NON-DOT pre-employment drug screening, and must follow all NON-DOT Drug and Alcohol testing program requirements.

Preferred Qualifications:

• Associate of Arts or Science degree.
• Two to five years of related accounting experience.
• Knowledgeable with Sage Timberline accounting system.

Physical and Mental Demands:

• The employee is frequently required to read text on a computer screen and hard copy, sit for extended periods of time, talk, and hear.
• The employee is occasionally required to stand, walk, and reach with hands and arms.
• The employee is exposed to moderate levels of noise in a well-lit, well-ventilated, and moderately paced office environment.
• The employee must regularly lift and/or move up to 20 pounds.

Working Conditions:

• Work is performed in a standard office environment.

• Noise level is generally moderate, typical of office settings.

• Occasional extended hours may be required during peak periods (e.g., month-end, year-end).