Director for Advancement Operations, Parkland Foundation

Director for Advancement Operations, Parkland Foundation

This position is an on-campus, full-time, 12-month, exempt, administrative appointment based in Champaign, Illinois with an annual salary in the range of $80,214.31-$100,267.88 dependent upon experience and qualifications.

 Application Close Date/Time: Wednesday, July 22nd at 11:59PM CT

The Director of Advancement Operations leads the systems, processes, and operational functions that support the Parkland College Foundation’s fundraising and donor stewardship work. This position oversees advancement services, financial operations, scholarship administration, donor data systems, and compliance activities. Working closely with the Associate Vice President/Executive Director (AVP/ED), this role manages and analyzes operational and financial functions to support planning and decision-making. The AVP/ED provides overall direction and is accountable to the Foundation Board. This position focuses on building and maintaining effective systems and processes that support fundraising success. Donor relationships and communications are led by fundraising staff.

The Director exercises independent judgment in managing operational systems, financial processes, scholarship processes, compliance functions, and stewardship. The role regularly interacts with donors’ college leadership, Foundation board members, auditors, and campus partners. This position is a member of the Foundation leadership team and contributes to planning, policy development, and cross-functional coordination. 

Applicants must submit:

• An online employment application
  
• Cover letter
  
• Resume or CV
  

Essential Job Functions:

Leadership and Operations 

• Lead advancement operations including systems, processes, and workflow management 
• Oversee advancement services, financial processes, scholarship administration, and donor data systems 
• Supervise staff supporting advancement operations 
• Identify and implement process improvements to increase efficiency and accuracy

Financial Operations 

• Manage and analyze financial processes including endowments, receivables, payables, and reconciliations 
• Prepare financial reports and analysis for leadership and board use 
• Support budget development, fund management, and financial planning led by the AVP/ED 
• Ensure accurate reporting, internal controls, and compliance in coordination with the Business Office 
• Coordinate audit preparation and serve as primary operational contact for auditors

Advancement Services and Data 

• Oversee donor database management, data integrity, and reporting 
• Manage gift processing, acknowledgements, and stewardship tracking systems 
• Ensure compliance with regulations and institutional policies 
• Provide reporting and analysis to support fundraising performance

Scholarship Administration 

• Oversee scholarship processes including application, awarding, tracking, and compliance 
• Manage scholarship budgets and reconciliation 
• Coordinate with Financial Aid and Student Services 
• Maintain compliance with donor intent and institutional policies 
• This role is responsible for administration, stewardship, and compliance only and does not include fundraising

Governance and Compliance 

• Prepare documentation to support board governance and reporting 
• Support audits and compliance requirements 
• Assist in maintaining policies and procedures 

Additional Responsibilities 

• Support planning and continuous improvement efforts 
• Assist with Foundation initiatives and events as needed 
• Perform other duties as assigned

Minimum Requirements:

• Bachelor’s degree 
• Five or more years of relevant experience in advancement operations, nonprofit administration, finance, or related field 
• Experience with financial processes, fun