Sr Event Producer, Vidcon

Company Description

We’re part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100.

Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people share professional knowledge or make business connections.

We run around 800 events each year, create digital platforms based on engaging news and information content, and operate professional development programmes for individuals and businesses.

Job Description

This role is based in our Santa Monica office

About FAN EXPO HQ

As part of FAN EXPO HQ and Informa (FTSE 100), we combine global resources with passionate fandom expertise. With over 10,000 colleagues across 30+ countries, we create extraordinary experiences that connect communities and drive business growth through the power of live events.

About VidCon

VidCon is the world's premier event celebrating digital content creation where creators, fans, and industry leaders converge to shape the future of digital entertainment. Our flagship Anaheim event in 2025 attracted 55,000 attendees, 200 Featured Creators, and 150 brand exhibitors, cementing our position as the epicenter of digital culture. VidCon is part of the FAN EXPO HQ family of events.

Ready to embark on a new and exciting adventure? Read on.

The Opportunity

The Senior Producer of VidCon Anaheim oversees the execution of the event from start to finish. Their job is to ensure the event is planned successfully, executed in a safe, entertaining, informative, and inspiring manner, all within the agreed upon operational budget. This position requires the organizational and managerial skills needed to make budget decisions, work cross functionally to ensure all departments are delivering on deadlines, and coordinate all event details such as decor, catering, entertainment, hotels, transportation, location, invitee list, special guests, equipment, promotional material, etc.

Key Responsibilities

• Prepare show budget and manage execution of said budget.
• Develop and implement new initiatives to continue to drive event success and to keep the event activations current and fresh.
• Sit on VidCon’s senior team, proactively identifying and working through event strategy and challenges from planning through the event. 
• Act as lead project manager, running and organizing VidCon’s project management software.
• Assist in managing internal teams and ensure that all production deadlines are met.
• Negotiate budgets and terms with vendors, suppliers, and other show partners.
• Negotiate attendee hotel block agreements and manage relationships with the hotels through the event. 
• Collaborate with third-party security partner on perimeter, RFID, event/consumer flow, and other security operations and logistics 
• Oversee event food & beverage orders, floor plans, and sustainability efforts.
• Act as the primary point for the show decorator, A/V, and the facility. \
• Hire and manage on-site personnel at VidCon Anaheim.
• Identify and implement efficiencies during planning and event execution.
• Partner with the marketing team to execute promotional activities for the event.
• Ensure the event is executed smoothly and in a way that maximizes the experience for attendees, sponsors, and talent.
• Proactively troubleshoot and resolve problems and issues that occur on-site.
• Work with the sales team to exceed sponsors’ expectations on-site and pre-show.
• Analyze the event’s success and deliver post-show reports and post-mortems.

Qualifications

Experience & Skills

• 8+ years of experience in event management as a show manager or associate show manager.
• Staff management experience.
• Deep project management skills.
• Experience managing budgets. 
• Knowledge of KPIs and marketing techniques for event management.
• Outstanding communication skills.
• Strong negotiation capabilities.
• Ability to oversee multiple projects concurrently and independently.
• Strong leadership with an ability to collaborate with various team leads and executives.
• Proactive approach to solving issues and critical thinking when troubleshooting problems.

Attributes for Success:

• Strong leadership skills and the ability to make tough decisions that balance the success of the show with budget
• Expert time-management, prioritization, and multi-tasking skills
• Solution-oriented approach and creative thinking are required 
• Flexible and nimble with an ability