Food & Beverage Purchasing and Receiving Clerk - Temporary

Job Description Summary

Under the general guidance of the Director of Finance and F&B Leaders, assist in ensuring validity and accuracy of all invoices, and their appropriate allocation and timely payment.

Job Description

Duties & Functions:

·         Process daily Food and Beverage invoices

·         Ensure that invoices and credit notes are approved/signed by the relevant Manager

·         Schedule all monthly inventory for the food and beverage departments and enter all inventory into the purchasing system and ensure accuracy of input with signed off inventory by the relevant department heads

·         Provide a minimum of a monthly inventory variance report to each department and provide assistance in reconciling them

·         Ensure that month end transfers and requisitions are posted by departments correctly

·         Assist in the month end reconciliations and calculations of food and beverage costs and to provide all relevant month end reports in a timely manner before month end close of reporting period

·         Question and liaise with the Department Manager for any discrepancy between prices on invoices compared to Purchase Orders

·         Post invoices into EPRO

·         Reconcile the purchasing system with EPRO

·         Take advantage of vendor discounts by meeting their payment terms

·         Reconcile all supplier statements on a monthly basis

·         Determine all payments due and approve them in EPRO

·         Liaise with the accounts payable to prepare payments on a timely manner and submit them, with their supports attached, for approval and signatures

·         Post Inter company invoices

·         Prepare monthly accrual journals off open Purchase Orders for goods and services received, but not invoiced

·         Maintain filing for outstanding Purchase Orders and paid invoices

·         Answer vendor and Department Manager queries regarding invoices promptly, professionally and courteously

·         Be familiar with the expense codes, budgets, and accounts dictionary

·         Assist in the preparation of any ad-hoc analysis or reports as requested by the department of Finance

·         Provide a friendly, courteous and professional service at all times

·         Engage the company’s core values through at all times

·         Have an understanding of and adhere to the hotel's requirements relating to Fire, Hygiene, Health and Safety

·         Respond to any changes in the department as dictated by the needs of the industry, company or hotel operation

·         Be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs

Specific Job Knowledge & Skills:

·         High School Diploma or equivalent required

·         College Degree in Business, Hospitality, or Related field preferred

·         One to two years in a similar position, preferably in an upscale or lifestyle brand hotel or similar environment

·         One to two years minimum experience in F&B Purchasing and receiving

·         Enter and locate work r