Procurement Analyst, Part-Time Temporary

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

The Procurement Analyst oversees the management of all procurement-sourcing activities for their assigned unit; and support the Main Campus stakeholders by leading the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles. They direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA).Additional duties include but are not limited to:

• Serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions.

• Develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations.

Work Interactions

Reporting to the Office of the Chief Financial Officer and dotted-line to the assigned school, the Procurement Analyst serves at the intersection of Procurement and Accounts Payable by performing necessary triage to resolve and troubleshoot purchasing and invoices issues. They are co-located with the business unit they support and collaborate with intra department roles in strategic sourcing and contract management.

Requirements and Qualifications

• Bachelor’s degree in a related field

• 2 to 4 years of relevant professional experience

• Relevant, or potential to develop, financial acumen (budgeting, transactional support, chart of accounts, requisitions purchase orders, procurement, and travel)

• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders

• Ability to triage and escalate potentially complex issues to team leads, supervisors, or appropriate department contacts

• Ability to discern appropriate process and/or payment mechanisms for expenditures

• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further

• Excel and data analysis skills

• Ability to run and utilize system/ERP reports for financial management activities with attention to detail

• Professional demeanor, communications skills, and ability to provide exceptional customer service

• A service orientation, professional demeanor, and a team orientation with ability to flex and support additional needs as assigned

• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments

• Ability to think outside the box and solve problems creatively

• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines

• Experience in procurement preferred

Work Mode Designation

This position has been designated as Hybrid 3 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range

The projected hourly pay range for this position which represents the full range of anticipated compensation is: $31.20 - $34.66. Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.