Administrative Assistant

PHYSICAL OFFICE LOCATION: PEC Canyon Lake District Office – 1530 FM 2673, Canyon Lake, TX 78133 AND PEC Haley Road Offices – 300 Haley Road, Johnson City, TX 78636

 

$26.06/hour Minimum Starting Base Pay* + KPI Bonuses + Competitive Benefits

Qualifications may warrant greater starting base pay within the full pay range.  Individual base pay is determined by experience, job-related skills, and relevant education or training.

Position Summary

This position is responsible for providing administrative support to facilitate the effective management and coordination of multiple regional and district operations, departments, and executive team members.

Essential Duties & Responsibilities

• Create, analyze and report budget data
• Assist in the development of operating budget
• Assist with coding and processing of vendor invoices for payment
• Assist in research, development and adherence to the Regions budget in conjunction with the Finance Department and the Region Director
• Create requisitions and purchase orders for projects and tasks
• Serve as coordinator for specific projects
• Update region specific Emergency Operation Plans in conjunction with the others
• Maintain Control Center callout system with region data
• Manage and prioritize communication with all levels of employees and management
• Prepare correspondence, reports and presentations
• Archive and retrieve documents, records and reports and maintain a filing system
• Sort and distribute incoming correspondence
• Prepare Damage Claims and Insurance Documents and work with insurance adjusters for members
• Coordinate office calendars, training schedules, events and travel arrangements
• Schedule conference and meeting rooms
• Maintain information on company vehicles and communications equipment
• Maintain and coordinate region specific maintenance and repair workflow for vehicles

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• Update Automatic Vehicle Location Software and employee information for the Control Center
• Serve on Cooperative Committees
• Attend meetings and record minutes
• Order and maintain office supplies
• Provide coverage for other administrative assistants
• Maintain the security of confidential information
• Stay abreast of advances in technology
• Demonstrate regular and prompt attendance
• Performs other related duties as necessary or assigned

..

Supervisory and/or Leadership Responsibilities

None

Knowledge, Skills & Abilities

• Knowledge of using computer systems, which may include setting up and using hardware and software programs, entering data or processing information
• Knowledge of principles and processes for providing exceptional customer service
• Skilled in time management
• Skilled in prioritizing and managing changing priorities
• Ability to communicate effectively verbally and in writing
• Ability to listen and information verbally and in writing
• Ability to anticipate, identify, analyze and resolve conflict and problems
• Ability to contribute and work effectively in a team environment
• Ability to balance and manage c