Administrative Coordinator - Graduate Medical Education

Duties of an Administrative Coordinator in Graduate Medical Education may include but are not limited to:

• Provides administrative support to GME department including ADIO and all staff

• Manages ADIO and GME departmental calendars

• Schedule and provide support for all meetings for which GME is responsible which includes agendas, venue, AV equipment, informational items, confirming quorum, etc.

• Records, distributes, and maintains minutes of meetings and other information such as moonlighting approvals

• Travel arrangements when necessary for conferences.

• Facilitate approval of uber/lyft reimbursement for residents and fellows

• Answer GME main phone line and assist with C suite entry doorbell

• Manage GME mailbox

• Manage payment processing, completion, and tracking of training verifications. 

• Manage all GME events which includes securing venue, creating invitations, gathering necessary supplies and ordering food.

• Entering payment requests with purchasing and tracking status within GME.

• Back up for other GME office staff

• Other duties as assigned

The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee’s initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. 

Qualifications

Required Qualifications: Associate’s degree and at least 2 years related administrative experience. Proficiency in Microsoft Office applications. Excellent organizational, customer service, and interpersonal skills. Excellent verbal and written communication skills. Ability to maintain strict confidentiality.

Preferred Qualifications: Bachelor’s Degree. GME Experience. Knowledge of SUNY policies. Knowledge of National Residency Match Program (NRMP). Knowledge of Accreditation Council for Graduate Medical Education (ACGME) evolving requirements. Knowledge of New Innovations. Knowledge of PeopleSoft. Experience working in a University/College setting. Experience working with Lawson. 

Special Notes:   Resume/CV should be included with the online application.

In accordance with federal and state regulations that all hospitals and nursing homes require personnel to be vaccinated against COVID-19, candidates who are not already fully vaccinated must obtain the first dose of a COVID-19 vaccine within three (3) calendar days of acceptance of a conditional job offer and must obtain any subsequent doses in accordance with that particular vaccine manufacturer’s protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of a job offer or in accordance with that particular vaccine manufacturer’s protocol, whichever comes later.

The state regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulations allow for limited exemptions with reasonable accommodations, consistent with applicable law.

Posting Overview:  This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two we