Executive Assistant - Operations and Supply Chain

Date Posted:

2024-10-17

Country:

United States of America

Location:

CA323: 2000 E Imperial Hwy Bldg R01 2000 East Imperial Highway Building R01, El Segundo, CA, 90245 USA

Position Role Type:

Onsite

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

Raytheon Operations and Supply Chain team is seeking at Executive Assistant to support two members of our team - Vice President of Operations and Supply Chain (APS) and Executive Director of Supply Chain (ASDS). Primary responsibilities include maintaining calendar and schedule, scheduling/coordinating meetings, coordinating/making travel arrangements including international travel with export/import requirements, completing and processing expense reports, and generating charts, tables, memoranda, reports, presentations, correspondence, and other materials, independently and with speed and accuracy. Other duties may include, but are not limited to, planning morale functions, ordering supplies for the program area, onboarding of new additions to the program, escorting personnel within the program area, and performing special projects as preferred. This position will interface with a variety of internal /external customers and will require onsite assistance.

This team member will handle details of confidential and critical nature and collect and prepare information for use in discussions/meetings with customers, senior staff and outside vendors.  The Administrative Assistant selected for this role is also expected to be a primary member of the program teams and therefore a positive and optimistic attitude is critical. Professional, organized, able to multitask, and has excellent communication skills, both written and verbal, are vital characteristics to be effective in this role.

This position is an onsite role.

What You Will Do

• Function as a member of the APS Ops and Supply Chain team as well as the ASDS Supply Chain team, attending staff meetings and other meetings as required; record and distribute actions post meetings
• Manage calendars and travel for Vice President of APS OSC and Executive Director, SCM ASDS.
• Schedule meetings requested by either parties and for those requesting to meet with them and facilitate meeting requests with the organization with other leaders/peers 
• Create and/or edit presentations, reports, correspondence and memorandums, utilizing PowerPoint, Excel, and Word
• Order supplies as needed
• Make necessary travel arrangements and process Expense Reports in a timely manner
• Coordinate visit requests within the facility and at other facilities within Raytheon or with suppliers 
• Arrange conference rooms, catering, and off-site venues
• Oversee, coordinate, and/or initiate new-hire on-boarding and employee status changes
• Create and maintain organizational charts
• Arrange and coordinate events
• Ensure training and other deadlines are met
• Manage action items from APS OSC meetings and APS LT meetings 

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of administrative support experience.
• Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and/or Excel.
• Experience with calendar organization, meeting scheduling and coordination, event planning and/or generation of travel and expense reports
• U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Qualifications We Prefer

• The ability to communicate up and down within the organization and to be clear and concise 
• Excellent ability to manage lots of tasks at once and get them done within a reasonable amount of time 
• Ability to multi-task and anticipate calendar priorities to help manage calendar efficiently 
• The ability to get a long and collaborate with other EAs within the organization to keep the organization running smoothly

What We Offer

Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.

Learn More & Apply Now!

RTX solves some of the toughest challenges in aerospace and defense