Shelter Coordinator

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
  Context

IOM operates Five Accommodation Centers for Unaccompanied Minors (Shelters) providing accommodation and access to services for Unaccompanied Migrant Children (UMC). Besides accommodation, the following services are provided to the beneficiaries: addressing basic needs, catering, hygiene, legal counselling, and information about life opportunities in Greece, interpretation, psychosocial support, medical support, Greek learning programs, learning support, organization of intercultural activities, work and career guidance.

Within the framework of the actions: "Subsidy N.P. INTERNATIONAL ORGANIZATION FOR MIGRATION (IOM) MISSION GREECE for the implementation of the project "Operation of K.F.A.A. Kypseli I" with MIS Code 6016486 the Program "Greece Programme - Asylum, Migration and Integration Fund 2021-2027", "Subsidy N.P. INTERNATIONAL ORGANIZATION FOR MIGRATION (IOM) MISSION GREECE for the implementation of the project "Operation of K.F.A.A. Kypseli ΙI" with MIS Code 6016487 the Program "Greece Programme - Asylum, Migration and Integration Fund 2021-2027" and "Subsidy N.P. INTERNATIONAL ORGANIZATION FOR MIGRATION (IOM) MISSION GREECE for the implementation of the project "Operation of K.F.A.A. Ilion" with MIS Code 6016488 the Program “Greece Programme - Asylum, Migration and Integration Fund 2021-2027”, under the overall supervision of the Chief of Mission and the direct supervision of the Project Coordinator, the successful candidate will provide support in implementing project activities through overseeing services for the UMC in the assigned Accommodation Center. 

As Coordinator of the Accommodation Center, the successful candidate will take care of  and be responsible for the orderly operation of the assigned Accommodation Center. In particular, the coordinator is responsible with the following:

1. Oversee the conditions of the assigned facilities, ensuring that the facilities and equipment are maintained and repaired in timely manner; food is distributed in good quality and premises are kept clean at all times, in accordance to UMC safety and security.
2. Supervise the UMC participation in the programs of services provided at Accommodation Center and organize monthly meetings to receive their feedback on living conditions and the support they receive. Ensure appropriate case-by-case escort of UMC in services for matters of personal status, healthcare, educational visits and activities outside the Accommodation Center.
3. Prepare the monthly shift schedule for the staff of assigned Accommodation Center  and supervise its implementation. Coordinate the staff in the performance of their duties and ensure effective communication and cooperation between its members. Plan mandatory individual meetings at regular intervals, with each employee to evaluate their actions and individual performance.
4. Supervise the operation of the complaint mechanism implemented within the Accommodation Center.
5. Supervise the financial and administrative management of the Accommodation Center. In this context:

• Record procurement needs and regularly informs the Project Coordination Team.
• Record deficiencies in first aid medicines or necessary medicines for the treatment of a minor, as well as in first aid consumables
• Coordinate the storage and distribution of items in the Accommodation Center, such as food raw materials, consumables, personal hygiene items, linen and clothing
• Coordinate the administrative procedures for the reception, accommodation and departure of unaccompanied minors from the center in cooperation with the reference person; and
• Coordinate administrative issues arising in the context of cooperation with other services and bodies of the public or private sector.

As Scientific Supervisor of the Accommodation Center, the successful candidate will be responsible to supervise and monitor the scientific work and will be the point of reference and accountability of the scientific staff. In this context: 

1. In cooperation with the rest of the scientific staff, prepare the program of services and activities, both in groups and one-on-one. In cases of extraordinary activities, the service schedule may be modified.
2. Plan and supervise the interdisciplinary and scientific meetings of the Accommodation Center.