Admin & Fiscal Support Specialist (Administrative Support Associate, 0078821T)

Posting number: 2026-01588

Department: Office of the Vice President for Research and Innovation System

Job classification: ADMINISTRATIVE SUPPORT

Posting type: Open

Categories: Administration, Natural Resources, Business, Communications, Sciences

Summary

Title: Admin & Fiscal Support Specialist (Administrative Support Associate)

Position Number: 0078821T

Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI), Army Natural Resource Program on O‘ahu (ANRPO)

Location: Schofield Barracks

Date Posted: July 23, 2026

Closing Date: August 6, 2026 @ 11:59pm

Band: Pay Band A (PBA)

Salary: salary schedules and placement information

Additional Salary Information: Commensurate with education and experience

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

  Other Conditions: **(Pending position clearance)**
  This position is annually renewable contingent on performance and/or availability of funds. 

Duties and Responsibilities

(NOTE:** denotes Essential Functions)

• **Serves as an administrative fiscal support specialist for the Army Natural Resource Program on O'ahu (ANRPO) and its programs, carrying out and providing guidance on administrative, financial, and personnel requests. 

• **Reviews and submits requisitions, purchase orders, travel arrangements, P-Card transactions, contracts and service orders, inventory management, and timesheet processing for approvals, while ensuring compliance with UH/RCUH policies and overseeing budgeting, reimbursements, and expenditure approvals. Tracks budgets.

• **Implements personnel action changes, position posting, and HR requests.

• **Manages record retention and personnel documentation, maintaining archives, tracking updates, coordinating digital files, processing timesheets, and overseeing onboarding/offboarding procedures, including issuing and collecting gear.

• **Provides logistical and facility support, ensuring office organization and cleanliness, equipment maintenance, work order tracking, vehicle fleet management, inventory oversight and tracking including hand receipts, pick-ups and deliveries, and compliance with security requirements.

• **Handles communication and coordination, managing phone inquiries, program-wide notifications, administrative calendars, vendor interactions, procurement compliance, staff correspondence, meeting documentation, and report formatting.

• **Supports emergency response and field operations, implementing and coordinating safety procedures, ensuring safety protocols are followed, serving as radio base communications hub, and assisting with emergency communication and planning.

• **Monitors policies, procedures, and workflows, recommending improvements, resolving operational challenges, and ensuring compliance with administrative guidelines.

• Occasionally implements field work to assist field teams and gain familiarity with work locations and field safety issues.

• Conducts operations in UXO-affected areas, supports helicopter missions, and may perform other high-risk tasks while ensuring safety and regulatory compliance.

• Other duties as assigned

Minimum Qualifications

Educational and Professional Work Experience:

• Possession of a baccalaureate degree in Business, Communications, Natural Resources, Social Sciences, Natural Sciences, or related field and one (1) year of progressively responsible professional experience with responsibilities in administrative support; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities:

• Functional knowledge of principles, practices and techniques in the area of business management, demonstrated by knowledge, understanding and ability to apply conce