Art Operations and Project Administrator - Powder Mountain Art Team

Description

Powder Mountain is a year-round resort and real estate development project nestled throughout 10,000 acres in the Wasatch Mountains of Northern Utah. Recently acquired by Reed Hastings, Co-Founder of Netflix, Powder is committed to staying uncrowded and independent—and we’re revolutionizing the ski industry along the way. Join our mission to spark wonder by creating a unique place that fuses mountain recreation, art, and meaningful connection.

Role Overview:
The Powder Mountain Art Team is seeking a full-time, onsite, Operations and Project Administrator. Reporting to the Director of Art Operations and Production, you will play a pivotal role in ensuring the smooth and efficient day-to-day operations of the Powder Mountain Art Team. You will oversee various aspects of Team Management and Organization, Production Support, and Project Coordination.

Key Responsibilities:

Team Management and Organization:

• Manage and oversee the art master calendar, including design, installation, implementation, communications, and more.
• Anticipate bottlenecks, clarify project priorities, identify risks, and escalate issues that cannot be internally resolved.
• Manage requests/tasks and distribute information between different team members to ensure all operations run smoothly and on time.
• Coordinate with key internal stakeholders on the Development and Construction, Mountain Operations, and Risk Management teams.
• Define best practices for the team to ensure consistency in project tracking, file organization, and deliverables.
• Maintain up-to-date documentation and records of all ongoing projects for internal and external reporting.

Project Management:

• Assist in the planning, scheduling, and execution of art installations.
• Develop and manage resources such as Gantt charts, work breakdown structures, and stakeholder engagement matrices.
• Maintain and monitor design, production, installation, and maintenance schedules. Follow up on core tasks, set key milestones, and ensure stakeholders are on task and on time with deliverables.
• Provide regular status reports and updates to the team.
• Liaise with artist studios and galleries.
• Coordinate and manage visiting artists’ schedules and requirements.
• Research, source, and negotiate with appropriate suppliers and contractors.
• Coordinate between Development and Construction, Maintenance and Mountain Operations, and Risk Management teams to address construction, safety, and operational concerns related to art installations and maintenance.
• Collaborate with the Marketing department to align artistic projects with overall initiatives.
• Attend or participate in art-team-related events as needed, representing the team and ensuring smooth execution.
• Track project budgets and expenditures, ensuring projects remain within budgetary constraints.
• Conduct post-project evaluations to capture lessons learned and inform future projects.

Qualifications:

• Extremely well organized and detail-oriented.
• Strong understanding of Project Management concepts and best practices.
• Proven experience in managing the production and execution of art and/or design projects.
• Experience coordinating between numerous stakeholders and vendors.
• Strong ability to identify and engage with stakeholders effectively.
• Excellent interpersonal and communication abilities, both written and verbal.
• Strong time management and prioritization skills, with the ability to manage multiple projects simultaneously.
• Passion for art and a deep understanding of how it can enhance the overall guest experience.
• Adept in Google Workspace or similar software.
• Experience with ProCore software is a plus.
• Ability to work in a fast-paced environment, adapting to changing priorities while maintaining a positive attitude.
• Familiarity with the local and regional art community is an advantage.
• Bachelor’s degree in Art, Project Management, Business Administration, or a related field is preferred.

Our Culture:

Big Hearted - Passion, Caring & Warm, Joyful, Generous

Champions - Team - Not Family, Intolerant of Mediocrity, Tenacious, Seeks Feedback

Who Picks Up the Trash - Does What is Best for Powder and Our Guests, Resourceful, Selfless

Our Commitment to Equality:

Together we are one team, not an "us vs. them" mentality. We are focused on being a progressive employer with pay equity, inclusion, while building diverse teams. 

Appearance Guidelines:

Well-groomed facial hair,