Executive Assistant to the CEO

Mission

Be the force behind the leaders: amplify their impact and help drive Planhat’s mission at scale.

Challenge

Planhat is growing fast, and our CEO’s time, focus, and energy are among our most valuable resources.

We need someone who can protect those resources while also creating structure and processes that amplify them. There’s no blueprint for this job. You’ll need to be trustworthy, fast-moving, and calm under pressure, moving between strategy and execution, details and big picture, people and process.

Solution

This role carries three main areas of responsibility.

• Executive Support
  • Own the CEO’s calendar, ensuring time is spent on the highest-impact activities
  • Proactively manage scheduling conflicts, prep materials, meeting logistics, and follow-ups
  • Draft and coordinate internal and external communications with clarity and care
  • Handle confidential matters with discretion and professionalism
• Office & Hub Administration
  • Help build and operate Planhat’s LA office as a collaborative, inspiring workspace
  • Coordinate vendors, supplies, events, and basic IT/facility needs
  • Ensure LA office culture reflects Planhat’s global values and local energy
  • Act as a point of coordination for our global office footprint, supporting and approving proposals or requests from other local office leads to ensure consistency, efficiency, and alignment with Planhat’s values
• Special Projects & Coordination - organize and execute strategic events such as:
  • Planhat Open, our annual customer summit
  • Leadership offsites or cross-functional sprints
  • Internal communications, special projects, or system rollouts
  • Track key initiatives, chase actions, and keep things moving across teams and time zones

Process

Following an initial pre-screen interview, we will provide a case study test. This test will be the closest possible representation of the core responsibilities of this role.

You are a seasoned operator with a level-head and sound instincts. You have years (if not decades) of experience supporting senior executives within fast-moving environments (tech, startups, consulting, etc.) and know how to communicate with them proactively, prioritize effectively, and ensure things happen on schedule: you don’t wait to be asked; you see it, and get it done. Complete fluency with Google Workspace, Slack, Zoom, and basic productivity tools is a must.

Los Angeles preferred (CEO based in LA; leadership across the US & Europe). We’re open to candidates not currently based in LA but looking to relocate.

Successful hires can expect to experience a fast growth trajectory as they earn trust with our CEO and among our C-Suite, coordinating a breadth of projects high-and-low, ranging from flagship events to executive dinners and media appearances.