Manager - Educational Technologies Administrative Services

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Transcripts
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Job Description

Department: Educational Technologies

General Statement of Job

The Manager of Educational Technologies Administrative Services is responsible for assisting the Assistant Director of Educational Technologies in organizing and managing administrative functions, including inventory, financial operations, and administrative services.  The responsibilities include reporting and managing the department's budget and financial operations. 

Specific Duties and Responsibilities

Essential Functions:

• Supervises all areas related to administrative services and inventory management.
• Responsible for assisting in the development of the capital, operating, and M&R budget with designated EdTech staff, in the preparation and implementation of the annual budget.
• Develop and implement policies and procedures to support and achieve the department's goals and objectives.
• Performs risk assessment analysis and develops project plans, including a work breakdown structure.
• Collaborates with the Director of Educational Technologies to develop and maintain professional growth and training plans for team members.
• Monitors, regulates, and evaluates all administrative activities for compliance with institutional policies and procedures.
• Facilitates workflow and communication between offices and departments within and outside the division, including disseminating information, tracking tasks and assigned tasks, managing communications, evaluating feedback, and coordinating division-wide events.
• Provides direction and support to designated staff, ensuring high levels of motivation, collaboration, and performance.
• Coordinates training, mentoring, and advising EdTech staff.
• Prepares and coordinates the preparation of periodic and special reports, including monthly and weekly activity reports, financial reports, Institutional Effectiveness plans, and other reports as assigned.
• Supervises inventory and accountability audits.
• Develops presentations and presents to faculty and staff.
• Schedules and facilitates team meetings.
• Manages HR-related issues, documentation, and staffing requests.
• Coordinate travel and conferences applicable to department staff for professional development.
• Provides financial management, accounting, reporting, and research related to project goals and deliverables.
• Identifies opportunities for business process improvements to provide cost and work effectiveness.
• Conducts performance assessments and evaluations of administrative initiatives, coordinates and conducts inventory audits to enhance staff efficiency and effectiveness.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s degree in a related field is required. Master’s degree preferred.
• Minimum three (3) years of relevant experience is required.
• Minimum three (3) years of supervision experience required.

Required Knowledge, Sk