Graduate Admission Operations Specialist

Office: Graduate Studies

Reports to: Senior Director of Graduate Enrollment

Work Period: 12-month

Hours: Full-time

Overtime: Non-exempt

Job Grade: 7

General Summary: Collaborates with the Senior Director of Graduate Enrollment, the Enrollment Manager, the Admission Operations team, and IT to support the College's graduate enrollment goals through the effective use of Slate and other enrollment systems. The position is responsible for coordinating system integration and managing and analyzing graduate enrollment data to inform strategic and data-driven decision-making. Reports to the Senior Director of Graduate Enrollment.

Essential Job Functions:

1. Manages the technology-related aspects of the graduate admissions unit including the planning, maintenance, and implementation of technology solutions, within Slate, Colleague, and related CAS systems.
2. Develops and implements workflows, forms, reports, queries, events, etc. within Slate. Supports the system implementation for communication campaigns and manages Slate populations.
3. Maintains accurate information for and about graduate students in college systems (Slate, Colleague, CAS, etc) in compliance with FERPA and other college policies and procedures. Ensures data integrity within the enrollment systems by regularly auditing and cleaning data.
4. Generates reports using Slate, Informer, Colleague, and other systems to support decision-making processes for graduate enrollment management. Creates and maintains dashboards and visualizations that support decision-making and planning.
5. In collaboration with Enrollment Manager, supports campus-wide system and business process integration efforts among Admission Operations, Financial Aid, Student Accounts, and the Registrar in support of cohesive and streamlined workflow and communication.
6. Maintains documentation of systems policies, procedures, and standards. Troubleshoots system issues and evaluates options for longer-term system adaptations or changes.

REQUIREMENTS

Education: Bachelor's degree required.

Experience: Experience in higher education using Slate and student information systems, such as Colleague or Banner, and experience using Excel.

Knowledge/Skills/Abilities:

• Proficiency in MS Excel (advanced).
• Ability to communicate effectively.
• Demonstrated ability to maintain confidentiality, use discretion and good judgment, work independently, and prioritize work assignments.
• Possess strong initiative and the ability to create plans and processes without an existing roadmap.
• Ability to work effectively with a team and with many diverse constituencies in a college environment.
• Possess critical thinking, planning, and project management skills.
• Possess proven proofreading skills and attention to detail.
• Demonstrated experience with relational databases and concepts, data modeling, data visualization and reporting tools.
• Strong working knowledge of standard admission and student information system software
• Possess strong judgment and discretion in dealing with issues pertaining to confidentiality.
• Willingness to commit to and advance the mission, vision, and short and long-term goals of Agnes Scott College.
• Irregular and overtime hours are required for special projects and events.

PHYSICAL DEMANDS

Intermittent sitting, standing, stooping, crouching, walking, and occasional moving of light objects. Work is performed in an office.

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

APPLICATION PROCESS
Please apply online. Position is posted until filled. Due to the overwhelming response to the college's staff openings we are unable to respond personally to individual telephone inquiries. No faxe