Office Specialist - Fremont

The work we do matters!

Hiring Agency:

Transportation - Agency 27

Location:

Fremont, NE

Hiring Rate:

$16.277

Job Posting:

JR2025-00013732 Office Specialist - Fremont (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

03-01-2025

Job Description:

Being a Nebraska Department of Transportation (NDOT) Office Specialist is all about making sure that day-to-day office tasks run smoothly. It's about working together as part of a team, keeping things in order, and undertaking clerical and secretarial duties. We are seeking an energetic and flexible individual to provide efficient and professional administrative support to our other team members.

At the Nebraska Department of Transportation, we reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package which includes:

• State-matched retirement contribution of 156%!
• 13 paid holidays
• Generous leave accruals that begin immediately
• A culture that embraces work-life balance
• Military leave
• Tuition reimbursement program
• Dependent tuition reimbursement program with partnering Nebraska community colleges
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and development based on your career aspirations
• Job security and stability, even during times of economic hardship
• Employee Assistance Program
• Fun, inviting teammates

Pay rate for this position is $16.277 per hour to start.

Please reach out to Alexis Vlademar, Talent Acquisition Partner, at 402-525-2304, if you have questions or to learn more.

 

Job Duties:

• Provide clerical/technical support as needed to personnel, maintain confidential files, maintenance and project files.

• Greet visitors, answer and direct calls, using a multi-line telephone, answer questions or direct inquiries to appropriate staff.

• Respond to contacts from all internal and external customers, and relaying information to the appropriate personnel.

• Use computer extensively in all facets of the job.

• Plan, organize and implement work assignments/courses of action, as directed, to meet the goals and objectives program, technical or administrative activities.

• Process vendor invoices for payment, collect receipts and accurately prepare and process purchase orders and expense reimbursements.

• Compile and check documents, records, and reports to confirm accuracy, completeness, and status of information and process requests or transactions.

• Track payments and answer questions from vendors/employees on questions pertaining to the payment and process.

• Check and enter payment of purchasing cards.

• Prepare forms for ordering materials and supplies.

• Review incoming correspondence/mail, route to appropriate staff.

• Operates office equipment such as computers, scanning equipment, calculators, fax machines, multi-line telephone, and associated software.

• Review and send hard copy and electronic mail, form letters, and material relying on established correspondence guidelines and/or supervisory instructions.

• Type, enter, and scan narrative, numerical, and/or statistical information.

• Check, code, and file/retrieve correspondence, records, reports, and other information using manual and electronic files/databases.

• Order office supplies, equipment, and/or publications.

• Perform other duties as assigned.

Requirements/Qualifications:

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Preferred Qualifications: Experience reading maps for incident detours. Experience preparing correspondence. Experience in accounting and using an electronic payroll system. Familiar