Facilities Specialist

Title:

Facilities Specialist

We are seeking a proactive and hands-on Facilities Specialist to manage day-to-day maintenance and operational support across our office premises. The ideal candidate will have a strong technical background in building services, excellent coordination skills, and a commitment to workplace safety and efficiency.

Key Responsibilities:

1. General Maintenance

• Conduct routine inspections of office facilities to ensure optimal functioning.

• Respond promptly to maintenance requests and repair issues.

• Maintain accurate records of all maintenance activities and repairs.

2. Electrical Systems

• Replace faulty lighting fixtures, bulbs, and switches.

• Troubleshoot and resolve minor electrical issues.

• Coordinate with licensed electricians for complex electrical work.

3. Plumbing Systems

• Repair leaking taps, toilets, and drainage systems.

• Unclog sinks and toilets as needed.

• Engage licensed plumbers for major plumbing repairs.

4. Air Conditioning & Ventilation

• Perform basic troubleshooting of air conditioning units.

• Liaise with landlords or HVAC specialists for servicing and repairs.

5. Carpentry & Fixtures

• Repair or replace door handles, locks, hinges, and cabinetry.

• Conduct minor furniture repairs (e.g., desks, chairs, shelves).

6. Office Setup & Relocation

• Assist with furniture arrangement and office setup.

• Support minor renovation and reconfiguration projects.

7. Safety & Compliance

• Ensure all maintenance work complies with safety standards and regulations.

• Report hazards or unsafe conditions immediately.

• Assist with fire safety equipment checks (e.g., extinguishers, exit signs).

8. Vendor & Contractor Coordination

• Liaise with external vendors for specialized maintenance tasks.

• Supervise third-party contractors during onsite work, including after-hours, weekends, and public holidays.

9. Inventory Management

• Monitor and replenish maintenance supplies and tools.

• Maintain inventory of spare parts and consumables.

Job Requirements:

• Certificate or Diploma in Building Services, Facilities Management, Estate Management, or equivalent.

• Minimum 2 years of relevant experience in facilities management.

• Solid understanding of building M&E services, including fault diagnosis and troubleshooting.

• Familiarity with regulatory requirements and facility operations.

• Strong administrative, coordination, problem-solving, and interpersonal skills.

• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word) and SAP.