Accounting and Administrative Coordinator - Compliance & Leasing Division

Accounting and Administrative Coordinator

Pratum Companies’ Compliance and Leasing Division is a dynamic and mission-driven organization dedicated to supporting affordable housing through expert compliance and leasing services. We are seeking a detail-oriented and proactive Accounting & Administrative Coordinator to join our team in our Gaithersburg, MD corporate office. This role is ideal for someone with a strong foundation in accounting and billing, who is also comfortable supporting administrative functions and assisting with other complex projects.

This position is ideal for someone who thrives in a start-up environment, is self-motivated, and possesses a diverse skillset.  As a fast-growing division, we are looking for a team member who will contribute to our continued growth as we develop and acquire new business opportunities.
The role will be based in our corporate office in Gaithersburg, MD, supporting the administrative and project needs and team members who are located throughout the US.  This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time).  Occasionally it may require the ability to work evenings, weekends and travel as needed.  This is not a remote role and requires residency in the Washington, DC metro region.

• Manage client invoicing, billing cycles, and follow-ups
• Reconcile ledgers and maintain accurate financial records
• Assist with monthly closing and financial reporting
• Track payments and process receivables in coordination with internal teams
• Tracking and maintaining company-employee expenses on a weekly basis
• Process HAP (Housing Assistance Payment) vouchers and submit corrections as needed
• Assist in the calculation of utility allowances, rent increases, special claims, and other compliance-related tasks as assigned.

• Provide general administrative support to the compliance and leasing teams
• Update and maintain monthly compliance trackers, including REAC, MOR, and HAP monitoring
• Maintain and organize internal records and documentation
• Assist with scheduling, document preparation, and internal communications
• Communication between prospective clients, ownership, and company staff
• Conduct research, assemble and analyze data to prepare reports and documents
• Assist the leadership team of the company in coordinate and planning company retreats, events, trainings, etc.
• Take accurate and comprehensive notes at meetings where needed.
• Gather and analyze accurate and relevant data and other information to ensure program compliance with applicable federal and state rules and regulations for housing programs.