Job Posting Title:

Senior Administrative Associate, Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders. 

Purpose

The Senior Administrative Associate in the Engineering Student Life (ESL) office is responsible for assisting the Cockrell School of Engineering (CSE) student organizations and supporting functions within ESL and greater teams. Engineering Student Life, which is part of Engineering Student Services (ESS), has a mission of fostering student organization development, hosting individual leadership and skill-building experiences, and organizing community building activities. This role supports the ESL mission through accounting, budgeting, travel management, reimbursements, student employee supervision, and more. This enables CSE students to develop skills in leadership, teamwork, communications and ethics, while creating a sense of community by involving students in the life of the CSE.

Responsibilities

• Finance and Purchasing Management: Manages finances, oversees purchasing and reimbursements that ranges from 1.5 million to 2 million annually.  Financial responsibilities include but are not limited to processing of purchase orders, pro-card management, cash/check deposits, travel authorizations, travel reimbursements, account transfers, vendor setups, and contracts. Supervise student employees.

• Travel Management: Creates, processes, and maintains documents for all travel (including, but not limited to airline tickets, hotels, conference registrations, rental vehicles and charter buses, processing RTAs and all travel reimbursements).

• Training and Consultation: Provides accounting and travel training for student organization leaders, problem-solving and resource consultations for engineering student organizations.

• Data Management: Assists in maintaining student organization annual reports and other student organization data including quizzes, donation reports, and training records throughout the semester.

• CSE Liaison and Office Support: Acts as CSE student organization’s liaison to outside vendors. Assists reviewing and approving student organization corporate packets.

• Other functions as assigned.

Required Qualifications

• Bachelor’s degree and three years of administrative experience supporting students and staff in higher education.

• Demonstrate the ability to explain complex policies, procedures and facilitate large and small group trainings.

• Must have strong organization skills and ability to maintain high volumes of data.

• Must have the ability to work in a small work team environment and be able to manage multiple simultaneous projects.

• Must have the ability to work both independently and as a member of a team, collaborating across units as needed.

• Demonstrate a strong positive attitude, attention to detail, communication skills, customer service, growth mindset, and problem-solving abilities.

Preferred Qualifications

• Seven years of cleric