Accounting Clerk

Accounting Clerk

 

Manage the complete accounts receivable process, ensuring accurate and timely invoicing, payment collection, and reconciliations. They will play a key role in maintaining positive relationships with clients while ensuring the company’s cash flow remains steady and on track

 

Responsibilities

• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and correctly posted.
• Resolve outstanding issues such as payment discrepancies, refunds, and chargebacks.
• Monitor customer accounts for timely payments and follow up on overdue invoices.
• Process to Establish new customer credit line pulling together the documents required by the corporate, typing the request in IQX and follow up the get a final resolution from the credit area in order to communicate it the Sales area and customers.
• Facilitate payment of past due account balances via collection calls with customers.  Conduct calls in a manner that minimizes negative impact on customer relationship. 
• Generate accounts receivable reports and summaries on pre-determined schedule and as needed basis.
• Generate past due aging reports to customers
• Track and report on key performance indicators (KPIs) such as days sales outstanding (DSO).
• Assist in the maintenance of department related
• Knowledge of general accounting principles, practices and the application of the same.
• Strong analytical and problem solving skills.
• Demonstrated ability to retain highly confidential and business propriety information.
• Demonstrated accuracy, thoroughness and attention to detail.

Requirements

• Prior experience as accounts receivable analyst.
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience in operating spreadsheets and accounting software (SAP software) and customer on line software.
• Proficiency in English and in MS Office (Excel)
• Customer service orientation
• High degree of accuracy and attention to detail

Skills

• Bachelor or Associates degree preferred, but experience also considered.
• Proficiency in Excel and SAP. 
• Ability and desire to quickly adapt to customer required software.
• Excellent communication skills
• Excellent organizational skills
• Must be comfortable in a Plant or Corporate environment.
• Minimum of 3 years of AR experience
• No travel required
• Spanish writing and speaking skills are desirable.                                                   

**Additional duties as assigned by Management**

 

Language Skills

• Ability to read and interpret financial statements, general business periodicals, professional journals, operating and maintenance instructions, and procedure manuals. 
• Ability to write routine reports and correspondence. 
• Ability to communicate effectively with customers and employees of the company.

Mathematical Skills

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. 
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Technical Skills

• Computer literate (MS Office including Word and Excel, SAP, as well as accounting software)
• Proficient knowledge and application of accounting principles

Work Environment

• The work environment characteristics described here ar