Deputy Court Clerk

Posting number: 252600260

Department: Municipal Court

Job classification: Deputy Court Clerk

Posting type: Open

Categories: Court Administration

Summary

WORKING FOR THE CITY OF MCKINNEY

Working for the City of McKinney is more than a job.  It is an opportunity to make a meaningful difference in the lives of others.  It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation.  In 2014, our community was named “The #1 Best Place to Live in America.”  Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family.  That’s why we exist.

OUR CORE VALUES

City of McKinney employees work hard and at a very fast pace.   However, we also look after and support one another.  All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE).  We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture.  All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY OF POSITION

Under general supervision of the Court Administrator or designee, this position is responsible for providing assistance in the municipal court system regarding citations and or Class C Misdemeanors.   Employees in this classification perform clerical level work.  This position may perform other related functions as assigned.

Examples of duties

GENERAL EXPECTATIONS FOR ALL EMPLOYEES 

In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. 

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Input and assemble offenses and citations.
• May accept payments in person at customer service counter, by mail or after-hours deposits and posts payments in computer database.
• Receive and post bonds in computer database.   (Bonds may be received in person at customer service counter, by mail or after-hours deposits.)
• Assist public with questions or concerns regarding citations, payment plans, court dates.  Provide requested information for military and handgun applicants regarding Class C charges.
• Issue warrants and probable causes for Judge’s signature.  
• Enter and clear warrants on TLETS as assigned.
• Issue court summons.
• Assign, record and enter (on court computer database) initial appearance dates and preliminary hearing dates.
• Responsible for in-house collections. Assess the eligibility of a defendant for a payment plan; creates, monitors, and enforces the payment plans to ensure timely compliance with judicial court orders.
• Receive written and oral requests, complaints, and inquiries, and follow through with details, when necessary act as receptionist.
• Answer telephone and screen calls; relay messages and instructions.
• Post and maintain records.
• Receive and deliver mail.
• Read documents and computer screens.
• Communicate effectively with the public via correspondence, email, telephone and in person.
• Provide customer service at public service desks and/or courtroom.
• Perform clerical duties, filing, typing, faxing, etc.
• Prepare courtroom for court sessions.
• Prepare end of the day cash report and deliver cash deposit, responsible for balancing cash drawer.
• Comply with all written City policies and procedures.
• Adhere to assigned work schedule as outlined in City and department attendance policies and procedures.                                                         

 OTHER JOB FUNCTIONS: