Administrative Assistant (Senior)

Req ID: 305073 

NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.

We are currently seeking a Administrative Assistant (Senior) to join our team in Washington, District of Columbia (US-DC), United States (US).

A Program/Administrative Support staff member within the Infrastructure Support Unit at the government client. As such, this individual analyzes management, business, project and technical issues related to security, supply, facilities, space, and property program administration and information systems.

 

 General Administrative, Research/Analysis, and Report Responsibilities:

• Drafts correspondence (e.g., memos, e-mails, manuals, brochures, flyers, forms, using various programs/software, etc.); ensures proper grammar and adherence to style requirements.  Routes correspondence to the proper individual or responds directly, as assigned, and files copies in accordance with established procedures.
• Maintains a record of action documents and ensures timely action and progress. Notifies pertinent staff when items are delayed. Organizes and files all documentation, memoranda, and other pertinent information, as directed by office management and staff. Maintains Program Support-Infrastructure Support Unit (ISU) and OFC calendars.
• Maintains, gathers, updates, and compiles records of organizational and workflow charts.
• May travel within the National Capital Region to provide support services for the OFC. Assists with coordinating or executing the sorting, delivering, and preparation of packages and mail as needed. May utilize official government vehicles for mail pickups and deliveries to local DOJ mail centers and/or government facilities as needed (must maintain a valid U.S. driver’s license).
• Schedules meetings, prepares agendas, notifies participants, and arranges luncheons and similar events. Schedules and arranges to receive and escort various visitors, including, but not limited to, vendors, maintenance workers, and others, in government spaces.
• Assists with orientation of employees.
• Assists the client with the following functions:
  • Coordinates meetings, briefings, training and other events;
  • Secures conference room reservations;
  • Enters reservations to show on conference room monitors;
  • Prepares Security and PIV card-related requirements including the preparation of security memoranda, OBD 232’s and sub-agency transfer forms;
  • Creates and maintains spreadsheets and documents for tracking/auditing purposes (requires proficiency with full range of Microsoft Office applications)
  • Maintains records, related to various administrative requirements
  • Attends meetings and briefings related to various administrative requirements and prepares detailed summaries for OFC supervisors.
• Takes action, as directed by the supervisor, on tasks and assignments. Obtains clarification of instructions from originating offices or appropriate focal points. Brings significant items in reports, files, and correspondence to the supervisor’s attention.
• Performs additional program administration tasks as required or requested.

 

Specific Security, Supply Administration, Facilities, Space and Property Management Responsibilities:

• Security Management:
  • Assists with the PIV card management program at the client;
  • Performs sponsorship actions in USAccess and prepares required forms for PIV card requests and updates;
  • May provide Personnel Security support as needed;
  • Assists with in-processing/out-processing requirements; and
  • Assists the security staff as needed.
• Supply Administration: 
  • Assists in the purchase of office supplies, furniture, and equipment; 
  • Assists with setting up office space for new employees, including