Senior Program Analyst

Job Summary

Aptive Resources is seeking a Senior Program Analyst to support research program operations for the Department of Veterans Affairs (VA) Office of Research and Development (ORD) under the Field Enterprise Research Support Services (FERSS) contract.

 

This role provides integrated support across Health Systems Research (HSR) program operations as well as support for field-based research compliance activities, including Institutional Animal Care and Use Committee (IACUC) and Subcommittee on Research Safety (SRS) support. The position combines program-level coordination, workflow execution, and research administration to support project processing, budget-related workflows, peer review activities, and regulatory compliance.

 

The successful candidate will independently manage multiple workstreams, coordinate across diverse stakeholders, and support both program operations and research compliance processes in a structured, fast-paced environment. This role requires strong attention to detail, the ability to manage complex workflows, and experience working within regulated research environments.

 

This is a full-time, 100% remote position.

Primary Responsibilities

HSR Program Operations (Approximately 50%)

• Prescreen, review, and facilitate processing of project modification requests, budget requests, and project-related materials related to health systems research.
• Coordinate and execute program workflows related to project processing, budget-related requests, and peer review activities, ensuring alignment with established guidelines and timelines.
• Maintain and update personnel and project tracking systems to support application review and peer review processes.
• Support maintenance of budget-related tracking, including monitoring submissions, updates, and projections.
• Collect, validate, and organize data from field activities to support reporting and program tracking.
• Identify opportunities for process improvement and support development and implementation of SOPs, job aids, and training materials.
• Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables.

 

Research Compliance & IACUC/SRS Support (Approximately 50%)

• Provide administrative and programmatic support for VA Research Office committees, including IACUC, SRS, and R&D Committee activities.
• Process research protocols involving animal subjects and safety considerations, including intake, logging, routing, tracking, and follow-up.
• Perform pre-review of research protocol submissions and safety documentation, including identifying deficiencies and coordinating corrections with investigators.
• Support committee operations, including preparing agendas in IRBNet, documenting meeting minutes, and tracking decisions and action items.
• Maintain and manage research tracking systems (e.g., IRBNet and Excel), including data entry, updates, and reporting.
• Coordinate communication between committees and research teams, including responding to inquiries and providing guidance on submission requirements.
• Process continuation requests, administrative approvals, incident reporting, and required regulatory documentation.
• Support audits of regulatory documentation and ensure compliance with applicable policies and standards (e.g., VA, FDA, IRB, NIH).
• Provide guidance and training to research staff on submission processes and system use (e.g., IRBNet).

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, health administration, public health, biomedical sciences, or a related field.
• 8+ years of experience supporting program operations, research administration, or program analysis in a complex organization.
• Experience supporting structured workflows involving project processing, regulatory review, or research administration activities.
• Demonstrated ability to independently manage multiple workstreams and prioritize competing tasks with minimal oversight.
• Experience with data validation, maintaining tracking systems, and working with structured datasets (e.g., Excel, SharePoint, IRBNet, or similar systems).
• Experience supporting stakeholder coordination across multiple teams in a fast-paced environment.
• Strong attention to detail and ability to ensure accuracy and completeness of documentation and submissions.
• Effective written and verbal communication skills.
• Ability to work independently in a remote environment while managing deadlines and deliverables.
• Ability to obtain and maintain a public trust clearance.
• Legal authorization to work in the U.S.

Desired Qualifications

• Exp