Senior Administrative Specialist
University of North Texas SystemAbout the role
Title: Senior Administrative Specialist
Employee Classification: Sr Administrative Specialist
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-University Library
Department: UNT-University Library-Gen-141000
Job Location: Denton
Salary: Depending on qualifications with a minimum of $36,336.00.
FTE: 1.000000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Department Summary
As the most widely used service on campus and a core component of education and research at UNT, the Libraries provide access to collections, facilities, comprehensive services, and expert staff who support students, faculty, and staff in achieving their academic and scholarly objectives. Through innovative programs and services, the Libraries play a critical role in enhancing teaching, learning, and
research at UNT.
The University of North Texas Libraries supports the academic and research mission of the university by providing access to collections, services, and spaces that facilitate learning, discovery, and innovation. The administrative finance team oversees financial planning, budget management, and administrative processes (HR, purchasing and travel) to ensure responsible stewardship of university resources.
Position Overview
The Sr Administrative Specialist is responsible for assisting with core administrative functions that support the Libraries’ day-to-day operations, including centralized purchasing, student employee supervision, budget management, and travel processing.
Responsibilities of the Senior Administrative Specialist include:
• Purchasing all orders under $5K on either Pcard or Requisition as a part of a centralized library purchasing team for both online vendors and in store, purchases (e.g. Sam’s Club and Kroger)
• Managing student workers, which includes hiring, training, and supervising for all student tasks and special projects, and general office support functions
• Assisting with travel inquiries, purchases and reimbursements, and serving as backup for Coupa support
• Developing and presenting training materials over areas of administrative responsibility
• Processing data entry, running queries, compiling reports, and assisting with budget reconciliation
• Processing all administrative forms as required by purchasing and travel workflows including contract review requests
• Serving as backup receptionist support
• Participates in department projects and coordinates special projects as assigned
Minimum Qualifications
Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of university purchasing and procurement procedures.
• Knowledge of university travel procedures
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