Executive Assistant to COO

Starting Pay Rate:  $90,000/yr

**This is an onsite role based in Verona, NY**

The Executive Assistant will provide executive-level, diversified administrative support to the COO by fielding information requests, and performing clerical functions such as preparing correspondence, receiving executive visitors, arranging and scheduling meetings.

 

What we value:

• Positivity – Team members who are passionate to learn, energetic to hit the ground running and willing to grow in a professional, team-oriented environment with a focus on guest service.
• Growth Opportunities – We offer a successful journey, including hands-on training and support to advance your career.
• Empowerment – We believe in our team members. With learning opportunities, career growth potential and recognition of outstanding performance, we encourage our team to take pride in their work.

 

Why choose Turning Stone Enterprises?

• Paid weekly
• Variety of schedules
• Paid time off
• Tuition assistance
• Career-building professional development
• Discounts from dining to fuel to concerts
• Team Member appreciation events
• Quality healthcare and dental benefits
• A robust 401k retirement plan
• Dealer School
• Finance Scholarship Program

 

What you will do as a Executive Assistant to the COO:

• Work directly with the COO provide high-level executive support for all aspects of his daily work routine and schedule
• Maintain an accurate, complex and detailed calendar for COO, manage and log incoming scheduling requests, re-schedule meetings upon request, and proactively communicate changes, send reminders, and anticipate and respond to scheduling conflicts.
• Answer and respond to phone calls and emails on behalf of the COO, and communicate messages and pertinent information to the COO.
• Keep the COO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Receives and screens a variety of inquires with tact and diplomacy, taking messages, and routing calls appropriate for resolution
• Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments.
• Greet and interact with executive visitors and high-profile guests
• Transcribe confidential dictation as required
• Compose, prepare, edit and proofread executive-level letters, routine correspondence and documents
• Handle a wide variety of confidential and sensitive information
• Maintain comprehensive and accurate records
• Track and reconcile monthly credit card statements and complete and submit expense reports in a timely manner
• Process and track invoice payment requests and approvals.
• Make travel arrangements for COO and others as requested; Prepare and distribute travel schedules and agendas
• Print, mail/overnight packages, copying, electronic filing
• Be responsive to emails/texts/phone calls including outside of normal business hours
• Ability to properly maintain refined and professional rapport with Oneida Nation members, team members, business and community partners, and guests.
• Establish and maintain harmonious working relationship with executives, senior leadership and other team members, ensuring and demonstrating effective collaboration.
• Assist with organizing meetings, conferences, and other executive events, including identifying and securing locations, arranging for catering and IT support, etc.; Ensure agendas and background materials are prepared, accurate and ready in advance of meetings
• Performs other duties as assigned

 

To be successful as an Executive Assistant to the COO, you'll need:

• A Bachelor’s degree or equivalent experience required with 5+ years of office administration experience supporting C-Level Executives
• The ability to maintain confidentiality and demonstrate discretion
• Experience working with Apple products
• Strong Microsoft Office suite skills including Microsoft Word, PowerPoint, and Excel
• Strong analytical and organizational skills
• Ability to consistently demonstrate clear and concise written and verbal communication skills
• A demonstrated ability to quickly gain command of new systems
• Collaborative and service-oriented
• Outstanding attention to detail and commitment to follow through
• Ability to be flexible with working hours when required by the