Administrative Assistant, Campaign Strategy

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

As we enter the third year of the public phase of Soaring Higher: The Campaign for Boston College, we invite you to join our community. Guided by our mission to advance the university for years to come, the $3B comprehensive campaign focuses on Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging, and we actively promote team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

The Administrative Assistant reports to the Executive Director of Campaign Strategy and provides administrative support to the Associate Vice President (AVP) of Principal Giving and Campaign Director and the Campaign Strategy team, as needed, within University Advancement (UA). This role will interact daily with high-level external and internal constituents of UA, including members of the Board of Trustees and Board of Regents, the offices of senior administrators across the University, and principal donors, to provide seamless, high-end customer service.

Primary responsibilities include:

• Developing and employing efficient work procedures to ensure smooth office operation, such as screening of incoming e-mails.
• Assisting with scheduling appointments and meetings and managing the Associate Vice President’s calendar for effective workflow.
• Preparing and drafting correspondence, briefings, talking points, administrative memoranda, and reports.
• Maintaining an effective electronic and paper filing system and other organizational systems as required.
• Arranging travel for the Associate Vice President, including preparation of detailed itineraries and coordinating with internal colleagues on briefing materials.
• Assisting with entering and maintaining donor and prospect data into development databases and requesting or extracting data reports to address specific business needs.
• Supporting the execution of strategic engagement programs and events to maximize fundraising effectiveness.

Also involves extensive independent contact with volunteers, donors, University officers, administrators, and trustees, as well as their assistants, to arrange meetings and solicitation calls on the Associate Vice President's behalf. Performs other related duties as required.

Applications will be reviewed on a rolling basis. The salary range for this position is $51,350 - $64,200, with the final salary based on various factors, such as the candidate’s qualifications, skills, competencies, experience, and internal equity considerations.

Requirements

This position requires a high school diploma, a bachelor’s degree preferred, and 3+ years of increasingly responsible administrative experience in a professional setting. Strong interpersonal and organizational skills with attention to detail and accuracy are required. Excellent oral and written communication skills, including effective phone communication skills, are also expected. The candidate must possess solid knowledge of grammar and punctuation.

Additionally, the candidate should have accurate typing skills; a working knowledge of Google Suite and Windows PC, including Microsoft Office; familiarity with Customer Relationship Management databases and Zoom Workplace; exceptional proofreading skills; and be adept at handling multiple tasks and meeting deadlines. 

Also requires good judgment, discretion in handling confident