Administrative Specialist CL2

The Psychological Services Center (PSC) at the University of Maine is searching for a part-time administrative specialist, 30 hours per week. Specific hours are negotiable; however, most of the hours should be Monday-Friday between 8:30 a.m. and 5:00 p.m. This is an in-person, on-site position. This position pays $18.86 per hour. 

The Administrative Specialist will perform a wide variety of administrative and clerical duties in support of the daily operations of the Psychological Services Center. Duties include working closely with the faculty and graduate students, the department chair, the Director of Clinical Training, and the Director of the Psychological Services Center.

The position reports to the Director of the Psychological Services Center. 

Essential Duties: 

• Assisting in managing the Psychological Services Center, and in overseeing and ensuring the smooth functioning of all areas of coverage
• Working closely with the PSC Director and student clinicians to monitor inventories, order supplies and equipment, and facilitate equipment maintenance.
• Working closely with the Director of the Psychological Services Center and the graduate student Clinicians to monitor the flow of client appointments and assign clinical cases.
• Working professionally and communicating effectively with all departmental constituents, including making and receiving calls and emails with students, visitors, the community, referral sources, agency contractors, and other university personnel.
• Maintaining filing systems and data bases, physical and electronic.
• Compiling, sorting, and summarizing of data including working with the Director of Clinical Training on surveys and reports required for our Ph.D. Clinical Psychology Program.
• Managing applications to the Postdoctoral Fellowship in Forensic Psychology.
• Billing clients and agency contractors through various means, including Touch Net.
• Operating all office equipment.
• Entering data and maintaining databases for revenue, expenditures, and ongoing clinical cases.
• Performing other general office and reasonably related duties.

About the University:

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. 

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.

Qualifications:
Required:

• High school diploma or equivalent
• Excellent oral, written, and interpersonal skills
• Ability to multi-task, prioritize, and organize
• Strict attention to detail and to confidentiality
• Familiarity with standard software packages including Microsoft Word, Excel, Google Workspace, and Powerpoint
• Demonstrated ability to learn new software
• Demonstrated ability to take initiative in approaching and completing tasks

Preferred:

• Previous administrative support experience
• Familiarity with University software: Mainestreet, Marketplace, Qualtrics, Concur, and cloud-based storage (i.e., One Drive, and/or Google Drive)
• Knowledge of University policies and procedures
• College degree

Other Information: 

To be considered for this position you will need to “Apply” and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for th