Associate Director, Accounting Operations and Revenue Management

Department

Booth Accounting: Budget and Reporting

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

Responsible for overall cash management and revenue recognition at the University of Chicago Booth School of Business including Gleacher Executive Education, Gleacher Conference Center, international and domestic gifts, Harper UCPE/Booth, Harper Business Center and other general miscellaneous revenue management for Harper departments and Centers. The reporting totals, including gifts, is $138M for the school. Manage the full spectrum of accounts receivable, cash management, deferred revenue, invoicing, internal billing, and cash receipting at the Booth School of Business. Provide general accounting support where needed.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Ensures all revenue is accounted and properly treated in coordination with GAAP, University accounting rules, and best practice.
• Develops and maintains process and matrix reporting for various lines of business that receive revenue and cash while working with central University.
• Analyzes all processing systems, including merchant accounts, to ensure they are the most optimum methods.
• Acts as an internal auditor for various departments and lines of business so that all internal controls are being met that relates to cash collection.
• Provides consulting, training, and acts as a resource for various staff as it relates to cash management, reporting and problem-solving.
• Advises on strategies for unspent expendable gifts and endowment income to ensure proper use of donor funds. 
• Organizes and schedules meetings with various staff within Booth and central University.
• Collaborates with Harper Senior Director regarding Booth’s Bank 35 reconciliation process to ensure all deposits are recorded properly in Oracle and manages the bank reconciliation process and records.
• Responsible for various non-Booth University bank transactions for Booth cash receipts erroneously processed outside of Bank 35.
• Collaborates and reviews with Gleacher Senior Director about cash receipts and recordings for Gleacher Executive Education and Conference Center inputs into QuickBooks.
• Works with Harper Senior Director and UCPE division with cash receipts related to Booth/UCPE online executive education programs and other cash received in the Harper offices.
• Obtains and prepares all source documents for Gleacher Conference Center, Gleacher Executive Education and Harper’s Business Center and department’s invoicing and internal billing customers. 
• Oversees the invoicing of external and internal Gleacher Conference Center and Gleacher Executive Education (weekly) and Harper Business Center customers and departments (monthly) through QuickBooks or Oracle’s internal billing process.
• Prepares and analyzes account receivable aging reports and investigates when necessary.
• Maintains and reviews Gleacher Executive Education open enrollment program deferred income records in QuickBook