Staff Accountant, I

Overview

AVIAN is seeking a Staff Accountant I, Travel and Purchasing to join AVIAN's corporate accounting team at its headquarters in Lexington Park, Maryland. The Staff Accountant, I plays a crucial role in supporting procurement activities for an employee-first company that primarily supports the Department of Defense.  We have approximately 300 employees and purchase a significant number of items for both the company and our government customers.   

 

This position offers an exciting opportunity to contribute significantly to our company's operational efficiency and compliance in a dynamic government contracting environment. The ideal candidate will combine technical expertise with a customer-oriented approach to drive procurement excellence across our organization.   

 

At AVIAN (pronounced *a-v-yin*) we believe in the extraordinary potential of every individual. As an employee owner at AVIAN, you will find that we have cultivated an employee-first mentality. By prioritizing talent over experience, we ensure that every hire we make is as unique as the position that they will be filling.

 

Here on our team, we embrace new challenges and focus on continuous learning which fosters growth mindsets in all our employee owners; whether you are joining the workforce for the very first time or if you’re a seasoned professionals who has their eyes set on retirement.

 

Our commitment to providing our customers and employees with an unmatched experience sets us apart. We believe that every team member has a stake in the success of AVIAN, and we strive to ensure that each member of our team knows that their contributions matter. You can be sure as an employee owner you will celebrate both your individual and our collective triumphs.

 

Taking care of each other is a cornerstone of the AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn’t stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

 

We believe that employee investment shouldn’t be a one-way street, so we offer benefits that normalize balancing mental wellness and family time with work responsibilities. From Flexible Time Off to Wellness Reimbursements we want all our team members to achieve the highest levels of life/work balance.

 

AVIAN - where creative, talented minds flourish, and where proactive, productive, proficient professionals feel valued.

Responsibilities

Procurement Management 

Manage the full procurement cycle, including sourcing, evaluating, and purchasing goods and services in compliance with government regulations and company policies 

Generate and process purchase orders, track delivery status, and maintain effective communication with vendors to ensure timely and accurate deliveries 

Develop and maintain strong relationships with suppliers, negotiating favorable terms and contracts to optimize cost savings 

Ensuring that purchased products and materials meet specific technical specifications 

Complete credit card reconciliation on a monthly basis for any purchases 

 

Travel Management

Ensure compliance with DoD travel regulations and policies, including the Joint Travel Regulations (JTR) and the Federal Acquisition Regulation (FAR)

Process travel requests and expense reports, verifying accuracy and ensuring adherence to travel policies and budgetary guidelines  

Collaborate with the finance department to reconcile travel expenses, resolve discrepancies, and maintain accurate records of travel-related transactions

 

Compliance and Reporting 

Stay up to date with relevant government contracting and purchasing regulations, ensuring all procurement activities adhere to these guidelines 

Generate comprehensive reports on procurement activities, providing regular updates to management on key performance indicators and cost-saving initiatives 

Assist in the preparation and management of documentation for government audits and reviews 

 

Cross-functional Collaboration 

Work closely with HR, finance, and project management teams to support purchasing requirements across the organization and its subsidiaries 

Coordinate with accounting to ensure accurate billing and payment processing for both government contracts and subcontractors 

May support other areas in the accounting group

 

Process Improvement 

Identify and implement process improvements to enhance efficiency in procurement operations 

Assist in the development and maintenance of procurement policies and procedures 

Qualifications

Education and Experience  

• Minimum of 2