Temporary HR Clerk

SUMMARY OF POSITION 

The Temporary HR Clerk will support the Human Resources department with a focused administrative project to digitize employee records. This role involves scanning, organizing, and saving physical files into electronic formats by individual employee. The ideal candidate is highly detail-oriented, experienced in document digitization, and understands the importance of maintaining confidentiality and accuracy when handling sensitive HR data.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities of this position are listed below.  This list is not all inclusive and may be amended by Northstar, from time to time.

• Organize and prepare physical employee files for scanning

• Digitally scan employee records using office scanning equipment

• Save and label files accurately under each employee’s digital folder in the designated system

• Maintain a clear and consistent filing structure to ensure records are easily retrievable

• Verify scanned documents for clarity, completeness, and accuracy

• Handle sensitive and confidential employee information with discretion

• Perform general administrative tasks related to the digitization project

• Communicate regularly with HR staff to clarify filing requirements and resolve discrepancies

• Meet project deadlines and maintain consistent progress updates

QUALIFICATIONS AND EXPERIENCE REQUIRED

• High school diploma or equivalent required

• 2 years administrative experience, preferably in an HR or records management role

• Demonstrated experience scanning and digitizing physical files

• Strong attention to detail and organizational skills

• Ability to handle confidential information with integrity and professionalism

• Proficiency with basic office software (e.g., Microsoft Office, especially Excel and Outlook)

• Comfortable using scanners, file management systems, and digital storage tools

PHYSICAL REQUIREMENTS 

The physical requirements of this position are listed below.   This list is not all inclusive and may be amended by Northstar, from time to time.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position.

• Frequent sitting, standing, walking, talking, hearing, seeing, writing, and typing
• Occasional lifting of up to 30 pounds
• Occasional reaching, climbing, balancing, stooping, kneeling, crouching, pushing, pulling, fingering, grasping, feeling, twisting, bending and repetitive motion
• Occasional exposure to moving mechanical parts, fumes or airborne particles
• Occasional exposure to moderate noise
• The ability to wear proper personal protective equipment, including earplugs, safety glasses, safety shoes, etc.