Junior Planner - Investigator Meetings

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

 

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Junior Planner supporting Investigator Meetings with attendee management pre-event and onsite attendee management & logistics during program operation.

What You'll Do:

• Cvent attendee management
• Assisting with Cvent Website build process along with planner
• Coordinating travel booking process in collaboration with travel booking teams
• Managing attendee inquiries
• Rooming list management
• Liaison to preferred ground, DMC provider or third party vendors
• Ground transportation management
• Cross checking all attendee management details pre-meeting to ensure accuracy
• Post event attendee management for recording attendance & transfer of value reporting needs
• Manage sign in sheet or Cvent On Arrival usage for onsite sign in at meetings
• Order meeting supplies, as needed, per meeting
• Attend meeting client calls, as needed, per meeting
• Assist Investigator Meetings Planner with attendee communications including but not limited to invitations, reminders & final confirmation emails sent through Cvent
• Updating meeting materials
• Visa letter management
• Transfer of value reporting management
• Work on special projects as assigned by team leadership.
• Travel required to destinations worldwide, in support of client site inspections and/or program operations.
• Keep abreast of industry standards and trends related to responsibilities.
• Develop and maintain key client and supplier relationships
• Develop and maintain knowledge of technology and/or software solutions
• Prioritize multiple projects/demands effectively

What We're Looking For:

• REQUIRED: 2-4 years meeting coordination experience.
• Pharmaceutical meetings attendee management experience preferred.
• 4 year degree preferred. CMP designation preferred.
• Ability to communicate effectively and professionally with all levels of management and clients.
• Neat and professional appearance
• Ability to work accurately and timely – in order to meet deadlines
• Ability to be flexible and handle change well
• Proven skills for technology and/or software solutions and analytical skills required.
• Microsoft Word and Excel experience – Advanced level
• Experience with meeting industry technology required (CVENT)
• Advanced oral and written presentation skills required
• Ability to travel by airplane, boat, rail and/or car with travel up to 40%

The Company has good cause to conduct a review of criminal history for this specific position based on the job duties (see listed job duties above) and because the role will involve access to credit card data, confidential client information or data and other proprietary corporate information and trade secrets.

     

Location

United States

     

     

The US national annual base salary range for this position is from $46,000 to $93,000.  The national range provided includes the base salary that GBT expects to pay for the role.  Actual base salary will be based on factors including the scope and complexity of the role and the successful candidate’s relevant experience, skills, knowledge, and work location.

In addition to base salary, this role is eligible for an annual Performance Based Incentive, which rewards participants based on company performance.  For information about our comprehensive US benefits programs and eligibility, please review our Benefits-at-a-Glance document.

Benefits at a glance

     

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from