Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Research & Innovation

SubDivision-Department: UNT-Research & Innovation

Department: UNT-Advanced Materials (AMMPI)-190404

Job Location: Denton

Salary: Salary to commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Advanced Materials and Manufacturing Processes Institute (AMMPI) is an institute of research excellence managed under the Division of Research & Innovation. AMMPI brings together a diverse group of researchers who are focused on developing structural materials, functional materials, computational tools, and advanced manufacturing processes to support the aerospace, automotive, and energy sectors.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to the Director of Advanced Materials and Manufacturing Processes Institute (AMMPI) as well as staff and institute faculty members. The Sr Administrative Coordinator manages all the administrative support functions required for AMMPI daily operations, including but not limited to: purchasing, travel, meeting and event coordination, inventory and space management, budget reconciliation and reporting, and lab equipment user setup/tracking/billing,

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

•Exceptional communication and interpersonal skills.
•Advanced written communication skills.
•Advanced Microsoft Office skills.
•Knowledge of accounting/budgeting procedures.
•Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
•Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
•Ability to conceptualize, plan and organize multiple programs and assignments effectively.
•Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
•Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Administrative support experience in higher education

Required License/Registration/Certifications

 

Job Duties:

• Maintain Directors correspondence and manage Directors calendar; Schedule appointments; Coordinate collection and preparation of materials for meetings and conferences, including presentations, agendas, and meeting minutes; Serve as institute receptionist; screen calls an