Associate Director, Program Management

Position Overview

The Associate Director of Program Management will be accountable for the planning and delivery of programs from the point of contract signature (Scope of Work/Letter of Intent/Contract) to program delivery, including technology transfer and taking a product/process from the execution of a client commercial agreement or memorandum of understanding through process development and early-stage clinical supply through program closure.  The Associate Director ensures the organization executes programs in alignment with contractual commitments to the clients and the company’s S&OP goals.

Company Overview

Join us! FUJIFILM Diosynth Biotechnologies is advancing tomorrow’s medicine, impassioning employees to chase the impossible and continually expand their potential. We are a company of emboldened goal seekers – driven by an innate desire to better ourselves, our families, our workplace, our company, our community, and the world at large. 

Job Description

Department:  Program Management

Location:  Thousand Oaks, CA

MAJOR ACTIVITIES AND RESPONSIBILITIES:

• Onboard new customer programs in partnership with the Sales Team to transition and become the primary liaison for program planning and execution upon confirmation that a Verbal Win/ Letter of Intent has been reached. Oversee the onboarding of new customer programs with the Sales Team to transition to become the primary liaison for program planning and execution upon confirmation that a Verbal Win/ Letter of Intent has been reached.  Ensure all Contract elements (BSA-MSA, Quality Agreement, Price and Payment Schedule, SOW) are completed.
• May lead and/or mentor Program Managers and Program Coordinators to accomplish goals agreed upon with the Head of Program Management, consistent with best practice procedures, to delight our customers. Process annual reviews, provide goals, guide and discipline direct reports.  Ensure financial activities and program milestones are aligned (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.).
• Lead the planning and execution of programs within a portfolio aligned with the FDBC Program Management business best practice (vision, mission, SWOT/SIPOC, strategy-goals-objectives). Prioritize programs across the building portfolio aligned with the business needs and FDBC portfolio.  Accountable for the general day-to-day execution of portfolio activities and planning to ensure on-time completion of program tasks and deliverables as scheduled.  Identify program delivery risks and mitigations and ensure program team, site leadership team, and customer are appropriately informed. Capture portfolio delivery risks and mitigations and ensure individual program teams, site leadership team, and customers are appropriately informed.  
• Accountable for financial activities and program milestones alignment (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.) across the portfolio. Accountable for portfolio scheduling and defining resource requirements for the assigned Programs.  Accountable for program documentation exaction (change orders, program reports, timelines, etc.).  Lead the program teams in Stage-Gate reviews as part of the program life cycle to communicate program readiness and risk profile to the site leadership team.
• Attend and lead Tier 3 meetings to support FDBC’s communication structure for escalations and feedback in program risk items. Attend as required Tier 2 and 4 meetings to support FDBC’s communication structure for escalations and risk items.
• Develop and maintain the Master Project Plan (MPP) including ensuring durations and accountabilities for all revenue generating milestones are accurate through the scope of the program (contract sign, PD US/DS, AD, Tech transfer, Clinical-Commercial Manufacturing, QA, QC, Release, Ship Deliverables, Transfer in and Transfer out). Accountable for the creation and maintenance of the portfolio revenue-generating milestones throughout the lifecycle of each Program.
• Partner with functional teams (QC, QA, PD, Manufacturing, etc.) to ensure that MPS revenue-generating milestones are accurately translated into functional deliverables and that all action items are completed per the committed timeline. Work closely with Process Development, Manufacturing, Engineering, Quality Control, and Quality Assurance to reduce time to clinic or market, improve ease of manufacturing, and reduce costs when compared with existing platform products while achieving and maintaining full compliance (cGMP, Safety and Environmental).  Manage and lead program team meetings, including the issuance of agendas, action items, meeting minutes, client communications, etc.
• Communicate program updates to the Executive Team at predefined milestones and at defined