Administrative Assistant

Overview

 

Armoured One LLC located in Syracuse, NY is recruiting for a Administrative Assistant. We are seeking a proactive and organized Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for supporting the department with scheduling, travel arrangements, and various administrative duties to ensure smooth and efficient operations. This role requires strong organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

 

Employment Type: Full Time/Day Shift, Monday - Friday, Non-Exempt, Onsite position

 

Salary Range: $22.00 - $26.00 DOE

 

Responsibilities

Scheduling and Coordination:

• Review and input projects into the scheduling system.
• Verify schedules and appropriate information required for job completion.   
• Oversee job code creation in the payroll system.
• Timecard review and reconciliation in preparation for supervisor review.

Travel Arrangements:

• Plan and book travel arrangements for staff, including flights, accommodations, and ground transportation.
• Ensure travel arrangements align with company policies and budget constraints.
• Prepare and provide travel itineraries and necessary documentation to field service staff.

 

Administrative Support:

• Maintain and update records, reports, and databases.
• Prepare and distribute relevant documents for project management.

 

Communication and Coordination:

• Provide exceptional customer service and support to field staff.

 

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Process Improvement:

• Identify opportunities to improve scheduling and administrative processes.
• Assist in the development and implementation of best practices and procedures for the Field Services Department.

Remote Position

No

Min Compensation

USD $22.00/Hr.

Max Compensation

USD $26.00/Hr.

Qualifications

Qualifications:

 

• High School Diploma or equivalent; Associate’s degree or higher preferred.
• Proven experience in an administrative support role, preferably within a field services or technical environment.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and scheduling software.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with discretion.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and demands.

 

Preferred Skills:

 

• Experience with field service management software.
• Familiarity with travel booking systems and procedures.
• Knowledge of industry-specific regulations and standards.

 

Employment subject to pre-employment background screening

Company Website

https://armouredone.com/

Company Profile

Tom Czyz, a now retired Homicide Detective and SWAT team operator founded Armoured One in response to the Sandy Hook massacre. He brought together a team of experts in active shooter attacks from SWAT Team operators, elite military personnel, federal agents, and educators with the intention of protecting schools and preventing the loss of lives during mass shooting attacks.  Armoured One then collaborated with teachers and school administrators to create a real solution for school attacks. Through this collaboration came the business and manufacturing of security film and glass as well as offering services in security assessments and training.