Business Assistant III

Overview

The Business Services team in the Emma Eccles Jones College of Education, Health, and Human Sciences is seeking a Business Assistant III to join a dynamic business services team supporting the School of Teacher Education and Leadership. We offer opportunities for growth, career development, and a positive work team.

Responsibilities

Accounts Payable/Receivable

• Through pcard or USU EZ Buy purchases all department supplies, computer equipment and software for department, faculty, staff and students
• Gift card custodian

Graduate Assistantship (GA) funding

• Facilitates GA assignments by corresponding with business manager, department head, graduate program director, graduate program coordinator (GPC), and faculty
• Coordinates GA tuition, travel awards, and research awards

Employment Support

• Coordinates course instructor payments
• Coordinates hiring agreements

Other Financial Support

• Oversees course fee and differential indexes
• Other duties as assigned

Qualifications

Minimum Qualifications

• Six years of directly related financial work experience with increasing responsibilities or bachelor’s degree in a business field plus two years of experience or an equivalent combination of education plus experience is required.

Preferred Qualifications

• Experience in contract/grants/research administration
• Experience in USU’s EZ Buy system
• Working knowledge of USU payroll/HR policies and procedures
• Experience in ServiceNow Pcard system as receipt attacher or cardholder
• Experience working in an academic department
• Working knowledge of USU’s purchasing and operational policies
• Keyboarding and ten-key skills to support accurate and timely data entry

Knowledge, Skills, and Abilities

• Knowledge of purchasing and accounts payable procedures, including those that relate to a public institution
• Knowledge of accounts reconciliation and ability to reconcile indexes
• Skilled with computer programs, including Excel and Windows. Able to independently develop Excel formulas and develop professional documents with appropriate grammar and punctuation
• Skilled with basic office equipment, including printers, copiers, fax/scanners and telephone systems
• Good organizational skills and experienced in managing multiple responsibilities and deadlines
• Ability to handle sensitive and confidential business data and personal information
• Ability to take initiative, maintain confidentiality and work without close supervision
• Excellent customer service

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Names and contact information for 3 professional references to be entered in the Candidate Profile at the beginning of the application

Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Commensurate with experience, plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights

Emma Eccles Jones College of Education, Health, and Human Sciences is committed to academic excellence in research, teaching, and service activities across a wide array of education and human service fields. The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-level graduate and undergraduate education.

 

The college’s programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers. Faculty, students, and staff within the college also engage with a broad range of community partners to both provide opportunities for community-engaged research projects and learning, which enhances the overall quality of education and human service programs throughout the state of Utah.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be activ