Job Posting Title

Administrative Programs Specialist I, II

Agency

340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization

340 Medical Facilities Service

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

The salary is up to 62,996.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Oklahoma City - 123 Robert S Kerr Avenue

Salary: up to $62,996.00, based on education and experience

Full Time /Part Time: Full Time

Work Schedule: Monday – Friday

Primary Hours: 8-5

 

Position Summary:

 

The Administrative Program Specialist supports the day-to-day administration, tracking, and operational management of the Trauma Care Assistance Revolving Fund (Trauma Fund). This position ensures provider submissions are complete, validated, processed, and prepared for reimbursement in compliance with Oklahoma Administrative Code (OAC 310:669), applicable state statutes, and Oklahoma State Department of Health (OSDH) policies.

 

Position Responsibilities/Essential Functions:

• Assist with operational steps of the Trauma Fund reimbursement cycle.

• Maintain and enforce Trauma Fund timelines, deadlines, and submission requirements.

• Coordinate workflow among Emergency Medical Service (EMS), Trauma Registry, MedFac, Finance/Accounts Payable, Procurement, and Program Management.

• Track reimbursement cycle progress using internal tools and ensure all tasks remain on schedule.

• Receive, log, and track provider submissions through Box.

• Utilize the Provider Check-In Sheet to ensure all required fields and documents are complete.

• Verify the presence of required forms, including memorandum of agreement, claim forms, attestations, and financial documentation.

• Identify missing, incomplete, or incorrect submissions and communicate required corrections to providers.

• Validate provider-submitted data for completeness, accuracy, and proper formatting.

• Ensure all documents meet Trauma Fund eligibility, reporting, and file structure requirements.

• Maintain accurate version control for received and processed files.

• Coordinate with Trauma Re