Assistant Director of the Science, Technology and International Affairs Program - Walsh School of Foreign Service

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Requirements

Drawing on Georgetown’s expertise across international affairs, public policy, global health, environmental studies and security studies, the School of Foreign Service (SFS) established the Science, Technology, and International Affairs (STIA) program in 1992 to educate the next generation of leaders skilled in science and technology, create knowledge that will advance cross-cutting solutions for today’s most pressing issues, and drive innovation at the nexus of science and international affairs. Since its founding, STIA has become widely recognized as a leader in research and education and has built linkages across Washington, DC and around the globe.

The Assistant Director is responsible for the daily management and representation of the STIA Program, including outreach and development, event management, and program and budget administration, as well as promotion of the Program’s extensive and varied activities with a consistent and effective message to the Georgetown University campus, the Washington D.C. community and beyond, domestically and internationally. Reporting to the STIA Director and supervising all program operations and student employees, the Assistant Director serves as the Departmental Technology Representative and has additional responsibilities that include, but are not limited to:

Program Administration

• Oversee day-to-day management of all STIA undergraduate major courses, including managing course scheduling and adjunct hiring/training, processing reimbursements for course-related expenses and coordinating with MSFS on the management of the STIA graduate concentration.

• Develop strategic design and implementation of fundraising campaigns including outreach and cultivation with funders, identifying appropriate funding support for the program and assisting in grant writing for the program for student/faculty research support and programmatic support.

• Interact on a regular basis with internal as well as external constituencies, including faculty, staff, students, alumni, University officials, local, national and international government officials, and VIP dignitaries.  

• Negotiate contracts with vendors, working with the SFS Dean’s office to ensure timely submission and approval of contracts.

• Manage student employees and expense reports for faculty and staff, serving as Timekeeper in GMS.

• Work with the SFS HR team to ensure that STIA recruiting, hiring, training, termination, and payment practices are carried out in accordance with HR policies and procedures.

• Work with the SFS Finance team on STIA financial transactions, including requisitions, contracts, reimbursements, expense reports, ProCard reconciliation, and related payments and transactions.

• Participate in preparing the budget and tracking expenses, managing and forecasting operating and student worker expenses.

• Oversee maintenance of STIA offices, program space, and equipment, maintaining supply inventories and coordinating with the SFS Dean’s Office regarding capital needs/projects and all requisitions.

• Recommend changes to departmental technology and inform staff and faculty about issues as appropriate.

Faculty Support

• Manage faculty grant administration and reimbursements in coordination with the SFS Finance team.

• Coordinate with SFS Dean’s office and ORS regarding pre and post grant administration.

• Ensure timely hiring and accurate payroll for faculty research assistants.

• Assist faculty with issues related to office space, technology, and classroom needs. 

Events Management

• Manage all STIA events, including, but not limited to , conferences, lectures, book talks, beginning and end of year welcome and graduation events, visiting speakers, faculty workshops and seminars. Responsibilities include:

  • Negotiating contracts with vendors; working with the SFS Finance team to ensure timely submission and approval of contracts

  • Reserving venues

  • Generating advertisements, invitations, and associated correspondence; creating/updating mailing lists

  • Managing events from setup to cleanup

  • Coordinating with media, student groups, or any other